Executive Assistant

Imagine Learning - Tempe, Arizona - Full time

At Imagine Learning, we Empower Potential - in students, educators, and each other. As the leading provider of digital-first K–12 curriculum solutions, we’re committed to igniting learning breakthroughs that spark curiosity, creativity, and confidence. Every day, our team designs innovative tools that help educators personalize instruction and engage students in meaningful ways. We’re shaping the future of learning through our Curriculum-Informed AI™ approach - technology that understands instructional context, respects educator judgment, and transforms how teachers personalize learning at scale to unlock each student’s potential.

Together, we’re reimagining what’s possible and transforming education.

That same spirit of innovation and purpose drives our team culture. At Imagine Learning, you’ll find opportunities for meaningful work, continuous growth, and connection with passionate colleagues who care deeply about making a difference. We celebrate collaboration, embrace change, and believe in lifelong learning - for our students and ourselves.

Imagine Learning has several US offices, including Tempe, AZ (HQ), Austin, TX, Petaluma, CA, Rock Rapids, IA, and Bloomington, MN.

The Executive Assistant supports the Senior Vice President of Sales by managing day-to-day administrative operations, enabling greater focus on strategic priorities, customer engagements, and team leadership. This role ensures seamless coordination of schedules, travel, and communications for the VP of Sales, as well as supporting operational processes across the Sales organization. The ideal candidate is proactive, meticulous, highly organized, and thrives in a fast-paced environment.

For more information on what it’s like to work at Imagine Learning, including our culture, benefits, and products, visit us.

To learn more about a typical applicant journey at Imagine Learning, click.

This is a regular, full-time position, reporting to the Senior Vice President, Sales.

Base pay is anticipated to be between $56,685.00 and $65,000.00 per year. Eligible employees may also receive incentive/commission/annual bonus pay based on individual and/or company performance. Compensation may vary based on factors such as, but not limited to, individual skills, experience, training education/certifications, geographic location, internal equity, and local market conditions.

This is a US-based position located at our Tempe, AZ headquarters. To be considered, candidates must be able to work on-site in our Tempe office five days per week.

• Multiple health, dental, and vision plans, including medical plans with zero employee premiums
• 401k plan with a company match
• 16 paid holidays, which include 2 floating holidays and a winter shutdown from Christmas Eve through New Year’s Day
• Paid Time Off
• Comprehensive maternity and fertility/family building benefits
• Paid bonding leave when a new child joins your family
• Access to on-demand mental health resources
• Life and short and long-term disability insurance
• Pre‑tax savings plans
• A wide variety of professional development programs, including tuition reimbursement
• Work from home opportunities that foster work/life balance

In this role you’ll have the opportunity to:

• Manage calendar and scheduling for the SVP of Sales, ensuring efficient use of time and proactive resolution of conflicts.
• Coordinate internal and external meetings, including agenda creation, preparation of materials, and timely follow‑ups.
• Serve as a primary point of contact for the SVP, maintaining professionalism, confidentiality, and exceptional judgment.
• Plan, book, and optimize travel itineraries, including flights, hotels, transportation, and event registration.
• Prepare, reconcile, and submit expense reports in accordance with company policy.
• Anticipate travel‑related needs and ensure all logistical details are managed end‑to‑end.
• Manage document preparation, editing, proofreading, and distribution (e.g., presentations, sales reports, customer summaries).
• Assist with project management and coordination of budget and forecast…