Business Operations Specialist

Apply before 11:59 PM Arizona time the day before the posted End Date.

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Under supervision of the Global Launch Business Operations Manager, coordinates administrative functions related to human resources and business office support. Requirements are: strong attention to detail, communication and effective team member skills, ability to work autonomously; self-starter with an efficient work methodology, skilled in maintaining effective working relationships; strong ability to manage multiple tasks and priorities; problem solve, work well in a fast-paced, deadline driven team environment.

Performs a variety of other administrative, skilled or technical work of a specialized nature; may monitor and coordinate work of others, supervision of student staff.

Compensation range: $51,500 - $54,000

• Accounts payable, purchasing & software security requests
• Management of the center's purchasing card expenses, approvals, allocations, and reconciliation.
• Loading student fees & tracking in Salesforce
• Accounts receivable - checks/wires, invoicing
• Maintain & manage office space, supplies, equipment & inventory
• Manage building ISAAC access
• Travel processing in the Concur travel system, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking.
• Coordinates, reviews and manages new vendors, independent contractors and speaker contracts.

• Recruitment, hiring, onboarding students, staff, academic professionals
• Review timesheets (timekeeper role)
• Track employee trainings
• Payroll reconciliation and other HR tasks as needed

• Experience in Business Operations or financial services in higher ed
• Experience with Dropbox, Google Drive, Adobe, Outlook, and Excel
• Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Analytics, Concur Travel system, ability to adapt to new technology
• Experience with purchasing cards; processing and monitoring expenditures and audit procedures.
• Experience with recruitment, hiring, onboarding student workers and ASU hiring procedures
• Experience with Salesforce (or similar CRM)
• Evidence of strong written and verbal communication skills
• Evidence of high-quality work that requires attention to detail
• Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management
• Knowledge of HR policies for student employees, University Staff, and Academic Professionals
• Familiarity with ISAAC - Integrated System for ASU Access Control
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Flexible work arrangement options are available based on job duties and department approval

As leaders in English language training and international education, Global Launch provides an environment where your contributions make a direct impact on our students, partners and stakeholders. Join us in inspiring international students, educators, and leaders to change their lives and the world as we provide academic preparation, language training and professional skills development. Global Launch is filled with people who contribute to and achieve our goals, are ambitious and innovative, and continually seek to serve each other and our learners.

If you wish to work in a globally-minded department where you will be valued for the skills you bring and be challenged to apply your abilities in new ways, consider joining our team!

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

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To be considered, your application must include all of the following attachments:

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this…