Technology Project Coordinator

Vaco is partnering with an enterprise technology organization to hire two Project Coordinators supporting executive leadership within Security and Engineering. These roles will work closely with senior technology leaders, helping bring structure, clarity, and organization to a fast-moving and evolving environment.

This is a 6-month contract engagement with strong likelihood of extension beyond one year. The environment is growing and not yet fully operationalized, so the ideal candidate is proactive, adaptable, and comfortable working through ambiguity while helping establish process discipline.

Interview process includes a 30-minute virtual conversation followed by a one-hour onsite meeting.

• Build and refine executive-level PowerPoint presentations for board and leadership meetings using input and data provided by senior leaders
• Manage complex executive calendars, coordinate meetings, and support inbox organization
• Draft professional communications and follow up on action items
• Take detailed meeting minutes and track follow-through on decisions and deliverables
• Support logistics for internal and executive-facing meetings

• Help track technology, security, and engineering initiatives across multiple teams
• Maintain project timelines, milestones, and status documentation
• Coordinate meetings, agendas, and follow-up actions across cross-functional stakeholders
• Monitor deadlines and elevate risks or dependencies as needed
• Support light budget tracking, purchasing workflows, and vendor coordination
• Create and maintain project documentation, reports, and executive summaries

• 3 or more years of experience in project coordination, executive support, or similar administrative roles
• Experience supporting senior technology or IT executives
• Strong PowerPoint skills with the ability to transform data and talking points into polished executive-ready presentations
• Experience tracking action items and managing follow-up across multiple stakeholders
• Familiarity with project management tools such as Smartsheet, Asana, or
• Excellent organizational, communication, and multitasking skills
• Ability to operate with discretion and maintain confidentiality

• Experience in technology, security, or engineering organizations
• Exposure to light budget tracking or purchasing workflows
• Experience supporting executive-sponsored or cross-functional projects

• Competitive hourly rate based on experience
• Engagement is W2 through Vaco
• Eligible for Vaco benefits including health, dental, vision, and 401(k)