Specialist, Administrative​/Clerical, Business Administration

Job Profile

Procurement Analyst 2

Procurement

Full time

$55,105.00 USD Annual

11:59 PM Arizona time the day before the posted End Date.

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; or any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Reviews and processes intermediate to complex purchasing requests for products and/or services in accordance with established University policies and procedures; prepares basic procurement documentation and interacts with vendors and staff on intermediate to complex procurement issues; negotiates routine to intermediate contracts with vendors.

Enterprise Technology, Business, and Finance – Procurement is seeking a Specialist to assist with the purchase of goods and services and to ensure day‑to‑day operations are carried out in accordance with established principles, policies, and objectives. As a member of the Enterprise Technology team, the role carries core responsibilities, including fostering a sense of belonging and cultivating a culture that is relational, visionary, and empowering.

$48,600 – $55,105 per year; DOE

• Prepare online requisitions.
• Process payments.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Check shipments on arrival to ensure orders have been filled correctly and goods meet specifications.
• Review requisition orders to verify accuracy, terminology, and specifications.
• Analyze invoices to ensure the accuracy of goods or services delivered.
• Maintain knowledge of organizational rules affecting purchases and provide this information to staff and vendors.
• Control expenditures in accordance with budget allocations.
• Process reimbursements, purchase of supplies, services, and equipment using PCard and other purchasing documents in accordance with established procurement and financial policies.
• Respond to audit requests and gather documentation for PCards and financial records.
• Perform PCard reconciliations and liaise with staff and suppliers.
• Apply administrative and clerical procedures and systems such as word processing and record management.
• Use Microsoft Office applications, an online financial system, and internal database systems.
• Perform other duties as assigned.
• Leverage AI in routine tasks and contribute ideas for using AI to improve unit efficiency and overall performance.
• Foster a positive culture, uphold organizational values, and champion engagement.
• Collaborate across teams and actively participate in ET/ASU events and programs.

• Familiarity with Workday Financial Management System.
• Knowledge of principles, practices, and procedures in program, project, or initiative management.
• Basic knowledge of project management.
• Basic Microsoft Office skills.
• Ability to perform detailed and complex numerical computations and reports, including analysis of budgets, planning, and other management information systems.
• Skill in establishing and maintaining effective working relationships.
• Strong verbal and written communication skills.
• Higher education experience.
• Experience in modeling empathy, compassion, and emotional intelligence.
• Experience hiring in a values‑led organization, emphasizing diversity, equity, inclusion, and belonging.
• Experience fostering a safe psychological space for all teammates.
• Experience stimulating changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Experience leading by example in communicating, participating, and encouraging support of the institution’s sustainability programs.

Activities are performed in an environmentally controlled office setting, requiring extended periods of sitting, keyboarding, and computer mouse manipulation. Occasional standing, walking, bending, reaching, lifting, pushing, and pulling up to 25 pounds is required. Work requires the ability to quickly change priorities and handle conflicts.

Monday‑Friday; 8:00…