Assistant Event Coordinator

Job Profile

Arts Programming Specialist 1 Non-Exempt

Arts Programming

PRN

$20.75 USD Hourly

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

ASU Gammage is seeking several part‑time assistant event coordinators to provide support to operations at events taking place at ASU Gammage, ASU Desert Financial Arena and other facilities on and off campus as needed. This position reports to the Event Coordinator. There are no set hours since this position is event based. It is part time, hourly and requires a flexible work schedule to accommodate night, weekend and/or holiday events.

• Work pre, post and during events to assist with the facilitation of operations and respond to emergencies, problems, etc.; ensures assigned aspects of events are implemented and controlled according to approved plans. This includes working parking detail, setting up tables and chairs and monitoring cooling and heating devices during outdoor events.
• Assist users of facilities by providing requirements in regard to technical, security and/or other event related needs; assist in problem resolution and answer questions; refer to appropriate department when unable to respond.
• Perform event prep work by communicating with facility users in writing and track and file communication as well as event paperwork.
• Create, file and maintain records on event activities, their progress, or status.
• Coordinate duties of assigned areas with activities of other staff to ensure optimum efficiency and compliance with appropriate procedures and specifications.
• Other duties and projects as assigned.

• Skill in facilitating events.
• Skill in public relations and handling complaints.
• Knowledge of scheduling; box office operations; and contract administration.
• Evidence of effective communication skills.
• Experience using all Microsoft applications to create and maintain files.
• Ability to work flexible hours for events scheduled on evenings and weekends.
• Drive on university business and possess a Class D driver license upon employment.

• Ability to push, pull and lift up to 50 lbs.
• Ability to stand for long periods of time.
• Ability to climb numerous sets of stairs in one shift.
• Proficient computer skills with an emphasis on spreadsheets and document preparation.
• Strong written and oral communication skills.
• Drive a vehicle on university business.

$20.75 per hour

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Campus:
Tempe

No Federal Funding

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. Please use the link below to log in using single sign‑on.

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To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position.

Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important:
Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent…