Project Administrative Assistant

Project Administrative Assistant

Department: Administrative

Employment Type: Full Time

Location: Tempe, Arizona

If you are looking to work for a dynamic and growing company performing engineering services for world leaders in the technology and industrial sectors, Corbin Consulting is the place for you. Challenge yourself and have fun working with a team of top performers who have earned a reputation for excellence among their clients and peers.

Work for an employee‑owned company that values its people and allows you to shape your future as you help the company continue its relentless growth.

Advantages of working for Corbin Consulting Engineers:

• Employees control their career advancement. You will have direct access to key project players, including design managers, discipline designers, and officers.
• Design building systems for leaders in the advanced technology, industrial sector and life sciences sectors.
• Corbin serves a wide variety of clients with a myriad of unique projects and design challenges, providing a variety of working experiences.
• We are not “corporate”; we are an engineering company committed to delivering excellence for our clients.

Summary:

We are seeking a full‑time Project Administrative Assistant who will report to either our Tempe, AZ office and work with a competent multi‑disciplinary team of peers with a wide range of experience levels. This is an exciting opportunity to get in on the ground floor of a new office serving industry leaders.

• Support the office staff on daily operations and general staff needs, including handling and coordinating staff travel needs, managing and ordering office supplies, shipping and receiving documents/parcels, and coordinating staff catering.
• Support the accounting department in coordinating weekly staff timesheet submission and generating/formatting Excel project budget reports for management review.
• Support project managers, engineers, architects, and technical staff and provide project facilitation/coordination.
• Prepares meeting minutes for various projects and distributes them to internal and external project team members.
• Draft and proofread a wide variety of project reports, letters and correspondences, proposals, and other marketing materials; type from rough draft, verbal instruction, or independently compose correspondence and reports related to assigned area of responsibility.
• Maintain and update Excel‑based project schedules and funding spreadsheets, coordinating with engineering team members, accounting, owners, and contractors to receive and distribute information and updates.
• Take initiative by using professional judgment to independently problem‑solve and ensure matters requiring attention are handled appropriately and expediently.
• Monitor accuracy of own work; recognize and correct errors; maintain accurate records; ensure project activities are performed according to expected timelines and meet high‑quality standards.
• Assume ownership of given tasks and duties and their corresponding deadlines including overall quality and reach out to team members when roadblocks and other issues arise.
• Perform other related duties as assigned.

• Excellent communication skills and team player.
• Possess basic internet fundamental skill set: perform basic but efficient internet searches.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Bluebeam.
• Involvement in project activities at any phase in a project’s life cycle.
• Highly organized with a keen eye for detail.
• Capable of managing multiple responsibilities and prioritizing needs.
• Ability to learn quickly and grasp new concepts.
• Dedication and commitment, including punctuality and the willingness to do what it takes to get the job done.
• Excellent technical writing ability.
• Interest in professional growth.

• H.S. Diploma with 2-3 years of experience in the field or in a related area, or an associate degree with 1-2 years of experience in the field or a related area is preferred.

We offer a very competitive compensation package within the engineering consulting industry.

• Flexible work hours.
• Comprehensive medical,…