Administrative Assistant

Overview

We’re looking for an Administrative Assistant to join our Communications Center Admin team!

As an Administrative Assistant for Esler Companies – Renewal by Andersen you’ll provide high‑level administrative and office support to ensure smooth day‑to‑day operations. You’ll serve as the first point of contact for teammates, guests, and vendors, supporting the executive team while fostering a welcoming and efficient office environment. The ideal candidate is proactive, organized, and thrives in a fast‑paced, team‑oriented culture.

• Welcomes and assists teammates, guests, and vendors in a positive and inviting manner.
• Coordinates meeting room setups, refreshments, and logistics for visitors and team gatherings.
• Coordinates the pick‑up and delivery of all express mail services (Fed Ex, UPS, etc.) and other general clerical duties.
• Monitors and replenishes office and kitchen supplies; tracks inventory and places orders as needed.
• Serves as the primary point of contact for office vendors and service providers (e.g., janitorial, catering, maintenance).
• Assists with the coordination and scheduling of office maintenance and facility requests.
• Plans and coordinates office events, celebrations, and team‑building gatherings.
• Maintains a comprehensive event calendar for all Arizona events, ensuring timely updates, clear communication, and alignment across departments and leadership teams.
• Assists with travel arrangements and reservations for teammates, including flights, lodging, and transportation.
• Helps prepare first‑day onboarding items for new teammates, ensuring a smooth and welcoming start to their employment.
• Provides administrative support to executives and departments, including scheduling, document preparation, and special projects.
• Other administrative duties as assigned.

• Excellent communication, organizational, and multitasking skills.
• Professional, approachable, and adaptable in a dynamic environment.
• Strong attention to detail and a proactive approach to problem‑solving.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with collaboration tools (e.g., Teams, Zoom).
• 3+ years of administrative, office coordination, or executive support experience preferred.
• Ability to lift up to 30 lbs required.

• Medical, Dental, and Vision Insurance
• Teammate Assistance Plan
• Tuition Reimbursement
• 401k with 50% match up to 6% of your annual pay
• Paid Time Off
• Company Paid Holidays
• Paid Volunteer Time
• And more!

Empowered to be Extraordinary. We believe in our people. And that’s why we empower you to develop a career path that supports your unique voice and talents.

THE ESLER COMPANIES - RENEWAL BY ANDERSEN STORY Renewal by Andersen is the full‑service window‑replacement division of 120‑year‑old Andersen Corporation, the owner of the most trusted family of window brands in America. RbA was founded to redefine the industry and offer a different—and better—window‑replacement experience. Esler Companies is the holding company for Renewal by Andersen of Nevada, Arizona, Colorado, Oklahoma, North Texas, Central Texas, Greater Philadelphia, Southern New England and Portland, Maine, with sales and marketing engines in Northborough, Massachusetts & Austin, Texas.

We are a proud equal‑opportunity employer. We are committed to fair hiring practices and to creating a welcoming environment for all team members. Esler Companies LLC is committed to maintaining a safe, healthy, and drug‑free workplace for all teammates. Please note that we participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. Esler Companies will often use SMS to communicate with candidates.

Candidates can choose to opt‑out at any time.

Posted Salary Range: USD $24.00 - $26.00 /Hr.