Program Manager

Job Overview

Job Profile
Administrative Operations Specialist 3

Job Family
Administrative Operations

Time Type
Full time

Max Pay – Depends On Experience
$70,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

The W. P. Carey School of Business is seeking a Program Manager to serve on its Marketing and Communications External and Internal Events team. Under administrative direction, performs work of considerable complexity planning, coordinating, organizing, staffing and supervising the program delivery of special events programming sponsored by the Dean’s Office. Serves as the primary point of contact for special event logistics.

Independently ensures that the goals and objectives of the project or program are accomplished in accordance with priorities, time limitations, funding limitations or other specifications.

• $56,500; to commensurate with education and experience – the salary offer will be based on the candidate’s education, experience, and alignment with the role, depending on departmental resources and approval.

• Provides program management to the Dean’s Office in the adaptation of events logistics to achieve desired outcomes
• Maintains collaborative rapport with appropriate departments, centers and units to assess event needs and develop event recommendations and plan
• Maintains and establishes a positive working relationship with all stakeholders e.g. other departments, businesses and industry, local/area boards, districts and partnerships, etc.
• Interacts with Dean’s Office leadership to plan and discuss results of events, financial and operational analysis, observations, and recommendations to strengthen and/or improve operational efficiency and effectiveness
• Provides assessment of event objectives and outcomes to determine whether financial controls are adequate
• Develops a complete logistical plan for each event including, but not limited to: budget, staff, timetable and event procedures
• Provides administrative support in conjunction with the Dean’s Office to ensure continuity of effort and attainment of event goals
• Competently manages the scheduling of meetings via various platforms such as Zoom, Google, and other virtual settings
• Works with communications and administrative teams to prepare correspondence for distribution or approval and signature, checking the documents for completeness and accuracy with the highest attention to detail
• Prepares reports, memorandums, and meeting minutes with a high level of accuracy and efficiency
• Prepares reports and effectively and clearly communicates with team members in a timely and professional manner.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Performs tasks contributing to online and in-person program deliveries including participant registration, digital platform setup; maintenance, classroom booking and setup, coordinating event timelines and agendas, building Power Point decks with compliant university brand standards, copyright orders, catering selections, prepare seating charts, materials shipping, print orders and digital file organization, compile and distribute evaluation data, and work in partnership with other school events and program managers
• Acts as primary liaison with event speakers and Technology Strategy and Operations team for instructional/audio visual needs
• Directs and oversees activities of student workers assigned to events
• Provides on-site presence and support as needed during the event to ensure coordination of all aspects of the event including, but not limited to: service…