Executive Assistant

Company Description

Meade Engineering is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers, cloud providers, and large-scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that drive the industry forward.

At Meade Engineering, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront. We take pride in our commitment to innovation, efficiency, and superior service-values that not only define our projects but also shape our workplace culture.

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Meade Engineering is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support primarily to our CGO, COO, and C-OS (dedicated support is already in place for the CEO). This position requires flexibility, discretion, and the ability to handle a dynamic workload. The ideal candidate has strong coordination skills, excellent judgment, and the ability to anticipate and address executive needs effectively.

We are looking for a hands-on, seasoned Executive Assistant. The ideal candidate has thrived in a fast-paced organization on a high-growth trajectory, supporting multiple executives, navigating shifting priorities, and operating with a high degree of independence.

• Provide high-level administrative support to multiple members of the executive leadership team.
• Own complex, ever-changing calendars and meeting logistics with minimal guidance.
• Prepare executive team for meetings by coordinating agendas, meeting rooms, materials, and relevant context.
• Support executive-level meetings, including note taking and follow-up on action items.
• Develop and craft high-impact executive-level presentations, conduct in-depth research, and compile accurate and polished reports. Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative tasks.
• Support cross-functional projects that require coordination across leaders and departments.
• Collaborate with other administrative support to oversee office organization, including ensuring work spaces are well-prepared for executive use.
• All other duties as assigned.

• 5+ years supporting senior executives in a high-demand environment.
• Proven ability to manage competing priorities without constant direction.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite - particularly PowerPoint.
• Experience handling executive correspondence, preparing reports, and managing calendars.
• Ability to anticipate needs, think strategically, and proactively solve problems.
• Experience in an engineering, construction, or consulting firm is a plus.

This is a primarily sedentary role with occasional standing, walking, bending, kneeling, stooping, and crouching, and lifting of office materials up to 20 pounds.

All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of premiums covered by the employer, short and long-term disability insurance, life insurance, a 401k, vacation time, paid holidays off, and a target yearly performance-based bonus.

MEI is an Equal Employment Opportunity employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.