Part Time - Administrative Assistant Senior; Temp Level 2

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Part Time - Administrative Assistant Senior (Temp Level
2)

Job : 316468

Location: Rio Salado Community College

Full/Part Time:

Regular/Temporary: Temporary

Hourly Rate

$17.25/per hour

Not Eligible for Benefits

This is a part-time, temporary position not eligible for benefits.

Work Schedule

Monday, Wednesday and Friday; 8:00am-2:30pm
Subject to change.

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM
  
  Education:
  
  Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers

Job Summary

This position serves as the support to the Vice President of Academic Affairs and Dean of Instruction. This position will complete administrative tasks such as meeting minutes, pre and post event/meeting setup and take down, ordering supplies, data entry, travel arrangements, scheduling, filing/archiving, and housekeeping. Additionally, this position greets visitors and responds to inquiries (both internal and external). This person should demonstrate attention to details and tasks, organization, effective time management and communication (written and verbal), and willingness to learn and to be creative.

Essential Functions

40% - Assists with projects and activities, such as special events, workshops, managing Vice President of Academic Affairs calendar and meetings; participates with the Vice President of Academic Affairs, Dean of Instruction, Faculty and staff in planning departmental activities; arranges meetings and travel for Vice President and Dean of Instruction, acts as liaison with other Rio and District departments and outside organizations

30% - Prepares and/or edits departmental narrative or statistical reports, presentations, schedules, handbooks and promotional materials; processes and monitors FMS requests and reports for various services, programs, supplies, mail, activities, official functions, etc.

20% - Greets visitors and responds to inquiries requiring a detailed knowledge of policies and procedures regarding the College and Administrative Office; takes minutes for Vice President of Academic Affairs and college meetings as needed; provides research on special projects; attends departmental, college and/or district meetings/trainings

10% - Maintains office supplies and equipment. Performs other related duties as assigned

Minimum Qualifications

Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements

Special Working Conditions

Travel to campus during interview/selection process will be at candidate's own expense. May require evenings or weekends. This position is in-office. May require prolonged periods of viewing a computer screen. May be required to lift or carry up to 25 lbs

How to Apply

Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the…