Administrative Assistant

Company Description

Meade Engineering is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers, cloud providers, and large-scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that drive the industry forward.

At Meade Engineering, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront. We take pride in our commitment to innovation, efficiency, and superior service-values that not only define our projects but also shape our workplace culture.

If you're looking to be part of a company that values expertise, teamwork, and cutting‑edge design, we'd love to hear from you!

Learn more about us at

Meade Engineering is seeking a detail-oriented and adaptable Administrative Assistant to support our office administration and executive operations. This role is the backbone of the office and the first impression for employees, clients, and visitors.

This role bridges the gap between day‑to‑day office coordination and high‑level executive support, working closely with the Executive Assistants to ensure seamless internal operations and top‑tier administrative service. The ideal candidate brings a service‑minded approach, attention to detail, and the ability to manage both routine and high‑visibility tasks. This role is critical to maintaining an efficient, professional, and welcoming environment for employees, clients, and visitors alike.

You'll own the day‑to‑day office experience and provide overflow and back‑up support to the Executive Assistant's as needed.

• Serve as the primary point of contact for the office, including greeting visitors and supporting day‑to‑day needs.
• Keep the office organized, stocked, and running smoothly.
• Manage office supplies, snacks, beverages and vendor relationships.
• Ensure conference rooms, kitchens, and common areas are clean, organized and meeting ready.
• Support meeting logistics, including room setup, catering and materials if needed.
• Coordinate with building management and vendor on maintenance and facility needs.
• Track office related expenses, invoices and receipts.

• Provide spillover administrative support to Executive Assistants and serve as backup support during absences.
• Support onboarding logistics for new hires in partnership with HR.
• Help track action items and support special projects as needed.
• Assist in the planning and coordination of internal events, office lunches and team gatherings.

• 3+ years of experience in administrative support, office coordination, or similar roles.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools (e.g., Zoom, Teams).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to support occasional after‑hours tasks when required.
• Proactive and dependable, with a service‑oriented mindset and keen attention to detail.

• Experience supporting or working in a professional services environment (engineering, construction, consulting, etc.).
• Knowledge of expense reporting and light budgeting.
• Interest in growing into an Executive Assistant or senior‑level administrative role.

All full‑time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of medical premiums covered by the employer, short and long‑term disability insurance, life insurance, a 401(k), vacation time, paid holidays off, and yearly performance‑based bonus eligibility.

MEI is an Equal Employment Opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran status, or any other protected characteristic under applicable laws. We believe in equal employment opportunities for all and encourage individuals from all backgrounds to apply.