Accounts Receivable Coordinator

ICON Builders is a 30+ year general contractor specializing in occupied affordable housing renovations. We’ve rebuilt or renovated over 25,000 homes—including 13,500 HUD units—partnering with leading developers, architects, and housing agencies to Rebuild Lives through high-quality, on-time construction.

The A/R Coordinator will be responsible for overseeing all billings to clients and incoming cash management. Primary responsibilities are listed below.

Reports To
:
General Accountant

• Prepare and submit monthly AIA and/or HUD pay applications to respective clients and project teams.
• Work with project team to compile, review, and complete draw packages, schedule of values, lien waivers, subcontractor or stored material backup, and any lender/owner specific documentation.
• Ensure pay applications align with approved contracts and executed change orders.
• Track submission deadlines, approvals, rejections, and funding timelines.
• Work with project manager to ensure all applicable change requests are incorporated into formal change order and signed prior to draw preparation.
• Maintain change order logs (in Sage/Procore/etc.) to ensure timely entry into schedule of values/pay applications.
• Identify unbilled or pending change orders and proactively resolve discrepancies.

• Maintain and manage the accounts receivable aging (Sage 300), proactively following up on outstanding balances.
• Lead collection efforts while maintaining professional relationships.
• Record and reconcile cash receipts and other deposits in the accounting system.
• Monitor retention balances and track release timing.
• Communicate with accounts payable regarding owner draw payments related to pending subcontractor draws.

• Ensure compliance with contractual billing terms, lender requirements, and statutory lien requirements.
• Coordinate lien waivers, notices, and related documentation in partnership with legal or compliance resources.
• Support audit, lender, or bonding requests related to A/R and project billing.

• Maintain and update SOPs (standard operating procedures) for all processes within the role’s scope as processes evolve.
• Provide regular A/R reporting to the CFO and leadership team.
• Identify trends, risks, or issues affecting A/R and recommend corrective actions.
• Assist in developing A/R policies, billing procedures, and internal controls.
• Support system improvements related to job cost, billing, and A/R workflows.
• Provide regular cash forecasting in relation to expected receipts to the General Accountant.
• Serve as primary point of A/R contact for project managers and leadership.
• Mentor or oversee A/R staff, if applicable, as the company scales.
• Promote a culture of accuracy, transparency, accountability, and continuous improvement.

• Serve as backup to accounts payable as applicable.
• Serve as backup for special accounting projects, audits, or other tasks/reports.

• 1.2+ years of experience required in a similar or higher-level role within the construction industry.
• Experience with the following preferred:
  • Sage
    300
  • Procore
  • HUD documentation
  • Experience working with lenders and 3rd party inspectors
• 2. Understanding of construction contracts, AIA documentation, change orders, retention, and lien processes.
• 3. Advanced Excel skills and attention to detail.
• 4. Excellent organizational, communication, and follow-up skills.
• 5. Detail oriented and highly organized, with the ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• 6. Able to work within the position’s schedule (M-F, 8:00am – 5:00pm).
• 7. Able to work full time on-site at ICON’s Tempe, AZ office.

• Be part of a passionate team dedicated to rebuilding communities and changing lives.
• Opportunity to grow with a company recognized for its impact, values, and long-standing reputation.