Administrative Assistant; Part-Time

Location:

Temecula, CA

Position:
Part‑Time Administrative Assistant – Calibration Department (possible full‑time)

Salary: $19.00 – $25.00 per hour

• Data entry into computer database from Lab Travelers and Field Service Reports
• Print, scan and file calibration certificates, shipping documents and invoice reports
• Scan and mail customer invoices
• Receive vendor invoices, match purchase orders and packing slips, and process accounts payable/receivable
• Outsource equipment to vendors and manage related documentation
• Scan file folders, rename and store to appropriate software databases
• Maintain computer software recall databases
• Prepare quotes, correspondence and other documents as needed
• Communicate with clients daily and act as project coordinator for large customers /li>
• Schedule onsite tasks and manage equipment shipping and receiving
• Assist with other administrative duties and customer status inquiries

• 3 to 5 years of administrative experience, with quality or shipping/receiving background preferred
• Proficiency in Microsoft Office (Word & Excel), data entry skills and typing speed
• High attention to detail on paperwork and equipment
• Ability to self‑evaluate accuracy of work and continually improve
• Strong focus on routine tasks in a busy, fast‑paced environment
• Follow written and verbal instructions accurately
• Mechanical aptitude to recognize different types of equipment
• Willingness to work occasional overtime

High School Diploma or equivalent;
Bachelor’s Degree preferred but not required.

• Provide own cell phone with data plan for ATS email and multi‑factor authentication
• U.S. Person only:
  Required to access information subject to U.S. export controls (ITAR). Eligible candidates include U.S. citizens, lawful permanent residents, refugees, or asylees.

Competitive compensation, medical, dental, vision, short‑term and long‑term disability, life insurance, quarterly bonus opportunity, tuition reimbursement, paid holidays and a paid time‑off/vacation package. ATS is a drug‑free environment.

Applied Technical Services is an equal‑opportunity employer. Employment is based on personal capabilities and qualifications without discrimination based on race, color, religion, gender, age, national origin, disability, veteran status, or any other protected characteristic as established by law.