Administrative Assistant, Student Success Pipeline

Applicants must be authorized to work in the United States.

All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Under general supervision, the Administrative Assistant provides high-level administrative support to the Directors of the Office of Student Success, Bruin Scholars Program, and PACE Scholarship Program. The position plays a critical role in ensuring smooth operations across the Student Success Pipeline (PACE, Bridge, and Bruin Scholars Programs) by managing budgets, coordinating purchasing and events, and maintaining calendars. As a member of the Student Success Pipeline teams, the Administrative Assistant will benefit from a collaborative and supportive environment.

We seek a detail-oriented and organized professional committed to student success and capable of managing multiple priorities in a fast-paced setting.

This is an on-campus/in-person position.

• Monitor and track budgets for the Office for Student Success, Bruin Scholars, and PACE departments.
• Prepare monthly budget reports and assist with reconciliation processes.
• Process fiscal paperwork including requisitions, purchase orders, reimbursements, and purchasing card statements.

• Assist with purchasing supplies, equipment, and services for all Student Success Pipeline programs.
• Coordinate logistics for office-wide events, including all-staff meetings, retreats, and celebrations.
• Reserve meeting spaces and manage event-related communications and materials.

• Maintain calendars for the three Directors, including scheduling meetings and anticipating key deadlines.
• Provide general administrative support including filing, scanning, emailing, and organizing departmental documents.
• Perform receptionist duties as needed, including greeting guests and responding to inquiries.
• Support cross-departmental initiatives and projects as directed.
• Assist with onboarding new staff and coordinating access to systems and resources.
• Other duties as assigned.

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Ability to manage multiple priorities and work independently.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

• Associate’s degree or two years post high school.
• One (1) to four (4) years of related full-time administrative or secretarial experience.

Trade-off 1:1 in experience/education requirement.

Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.

This position is subject to a successful completion of a criminal background check.