Executive Assistant to CRO & CIO

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Full Time Admin - Mid Level Jones Building 2nd Floor, Taunton, MA, US

Salary Range: $55,400.00 To $88,600.00 Annually

Job title:
Executive Assistant to the Chief Revenue Officer & Chief Information Officer

Reports to:
Chief Revenue Officer and Chief Information Officer

ABOUT US:

Bristol County Savings Bank, founded in 1846, is a full-service financial institution offering commercial lending, personal and business banking, and mortgage services. The Bank’s Financial Advisory Services division has successfully assisted businesses, individuals and non-profits with the management of their assets since 1989. The Bank’s steady growth and expansion has resulted in $3.1 billion in assets and just over 400 employees in southeastern Massachusetts and Rhode Island.

The key words at Bristol County Savings Bank are: "Commitment, Stability, and Community," values that are combined with state-of-the-art technology to meet the needs of its customers. A dedicated local community bank for over 175 years, Bristol County Savings Bank is actively involved in giving back to all the communities it serves both through financial support and the volunteerism of its people.

The Executive Assistant provides comprehensive, confidential, and proactive administrative support to the Chief Revenue Officer and Chief Information Officer. This dual role requires a highly organized, professional, and adaptable individual who can anticipate needs, prioritize effectively, and manage the administrative functions for two distinct business lines: bank-wide lending operations and information technology. The ideal candidate will be a gatekeeper and a project facilitator, serving as a primary point of contact for internal and external stakeholders and ensuring the executives' time is optimized to support the bank's strategic goals.

The Executive Assistant shall perform diversified administrative duties including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, monthly expense reporting, graphic presentations and other related duties as required. Frequent communication, teamwork, and collaboration with other Business Function areas are critical for success.

This position may include the opportunity for hybrid work at the managers’ discretion with a minimum requirement of 3 full days per week in-office which may be altered due to business or other needs. The Executive Assistant’s primary expectation is to reside on-site and deliver in-office support for staff and business needs, provide planning, coordination and real-time support for meetings and events, and add to office culture by serving as a professional and reliable representative of the Chief Revenue Officer and Chief Information Officer.

Administrative and operational support:

• Calendar and schedule management: Coordinate and manage complex calendars, schedule meetings, appointments, and conferences ensuring that executives are prepared with all necessary information. Proactively resolve scheduling conflicts while communicating and responding to calendar changes with strong follow-through.
• Communication management: Act as a primary liaison and gatekeeper, screening and directing incoming calls, emails, and correspondence. Draft, proofread, and prepare confidential communications, memos, and reports on behalf of the executives.
• Meeting coordination: Prepare agendas, presentations, and supporting materials for various meetings, including management, department, and committee meetings. May attend meetings to take accurate minutes and track action items to ensure timely completion.
• In-office support: Coordinate meeting and workshop logistics, manage room set-up and meeting details, serve as an internal/external liaison, own catering and food pick-up requests, provide reception support, manage office reservations and space conflict resolution, help related departments during surge periods…