Senior Unit Research Administrator

• Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US

The Senior Unit Research Administrator serves as the primary liaison between the College’s faculty Principal Investigators (PIs), USF Sponsored Research, and USF Research Financial Management. This role oversees the development, review, and administration of grant and contract proposal submissions, ensuring compliance with institutional and sponsor requirements.

A Senior Unit Research Administrator typically reports to a Director, Dean, or Associate Dean.

Additionally, the position researches funding opportunities and informs faculty of potential grants that align with their research interests. The College of Artificial Intelligence, Cybersecurity, and Computing maintains a diverse portfolio of public and private sponsors, requiring adaptability and expertise in navigating various funding sources.

Opened in 2025 and powered by a University of South Florida record $40 million gift from Arnie and Lauren Bellini, USF’s Bellini College of Artificial Intelligence, Cybersecurity and Computing is the first in Florida, and among the first in the nation, to unify AI, cybersecurity, and computing within a single college. More than 65 faculty members focus on cutting-edge research and educating 3,000+ bachelor’s, master’s, and doctoral students across 15 degree programs in computer science, cybersecurity, AI, information technology, and computer engineering.

The college emphasizes industry-relevant education and experiential learning to prepare students for real-world challenges. It also serves as the central hub for AI and cybersecurity research and teaching at USF, collaborating with colleges and units across the university.

Assists with budget preparation, related documentation, and sponsor forms. Contacts and collaborates with partner institutions to obtain all necessary subcontract documentation. Assists with uploading materials to electronic proposal packages. Coordinates proposal reviews with the central sponsored research office. Supports corrections and modifications before proposal submission. Reviews Grants.gov, Research.gov, and other central proposal registration platforms. Advises on non-financial post-award matters, such as re-budgeting requests, no-cost extensions, and interpretation of award terms and conditions.

Serves as a liaison to central offices across the USF campus. Remains up to date on university and sponsor policies and procedures. Provides policy guidance and assistance with all aspects of proposal development, including administrative forms, sponsor-required certifications and representations, and compliance requirements. Offers tools and support for electronic proposal submissions.

Review sponsor guidelines and identify key requirements. Ensure all regulatory requirements and export control issues are identified. Facilitate cost share approvals.

Identifies funding sources for research and service programs. Assists in preparing letters of intent, preliminary proposals, grant and contract proposals, and supplements. Provides technical assistance and guidance to support faculty in proposal development, administrative review, and the funding process. Collaborate with internal and external stakeholders on grant applications.

Meets with College faculty PIs at the start of the proposal process to discuss guidelines and potential compliance issues and delegate responsibilities for proposal preparation. Review proposals for grammar, clarity, and conformance with RFP requirements before submission.

This position requires a Bachelor's degree and four years of research or research administration experience; A Master's degree may substitute for two years of the required experience. There is no substitution of experience for the Bachelor's degree.

Degree Equivalency Clause:
Four years of direct experience for a bachelor’s degree.

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