EDiscovery Documentation Specialist

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Department: Legal Operations

Location: Tampa, Florida

The eDiscovery Documentation Specialist is a key member of the litigation support team, responsible for managing attorney eDiscovery functions and ensuring operational excellence across document management workflows. This role requires a combination of legal knowledge, technical proficiency, and process‑oriented thinking to support attorneys and maintain compliance throughout the discovery lifecycle.

• Manage assigned legal matters diligently and foster client relationships by ensuring satisfactory communication, timely updates, and addressing client concerns to uphold the firm’s core values.
• Vested stakeholder in achieving desired client satisfaction KPI’s.
• Support data management and ESI preservation with accuracy, consistency, and compliance.

• Design and update data management protocols, including data mapping, ESI preservation, and collection, aligned with best practices and legal developments, while ensuring client communication and support throughout the process.
• Evaluate and select the optimal document review platforms, oversee data ingestion, and conduct quality control checks to guarantee the integrity and functionality of the discovery process.

• Direct the development and implementation of document management protocols for intake, storage, organization, review, and production, ensuring a seamless discovery process.
• Collaborate with legal teams on system refinement, offer technical support, lead training on review platforms and review standards, organize data per firm standard conventions, and manage the accurate and timely production of documents and privilege logs.

• Lead innovation in legal technologies associated with document procurement, review, and organization by implementing advanced solutions for data extraction, organization, review, storage, and production, incorporating AI and other cutting‑edge technologies.
• Maintain and cultivate strategic relationships with vendors to ensure access to the latest tools and services, enhancing the firm’s legal operations and client service.
• Evaluate and optimize document‑related workflows, ensuring efficient use of resources and the adoption of industry‑leading solutions.

• Manage and coordinate document collection, review, and production.
• Assist with document‑intensive litigation tasks such as redacting documents, summarizing documents, and organizing exhibits for court filings.
• Develop case strategy by conducting all necessary research, issuing correspondence, and obtaining key information.
• Work with all attorneys to ensure compliance with discovery deadlines and that discovery requests are answered accurately and on time.
• Organize and maintain physical and electronic files related to discovery efforts.

• Minimum of 5 years of experience in eDiscovery and litigation support.
• Proven ability to conduct legal research, document review, and drafting of legal documents to support attorneys and case strategy.
• Experience managing document intake, data mapping, collection, review, tagging, redaction, production, and electronic storage protocols.
• Skilled in organizing and maintaining physical and electronic discovery files and ensuring compliance with discovery deadlines.
• Proficiency with eDiscovery platforms such as Relativity, DISCO, and Gold Fynch.
• Strong understanding of ESI protocols (federal and state), including preservation, production standards, and Bates numbering.
• Demonstrated ability to lead process improvements and contribute to structured review systems.
• Client‑service oriented, with the ability to maintain strong client relationships and identify opportunities for business development.
• Highly organized self‑starter who manages time effectively and performs with a high sense of urgency.
• Technically proficient in Microsoft Office Suite, Adobe Acrobat Pro, Litify, Endicia Connect, Scansnap, eFax, CSC Prepare, and state/federal filing systems.

Join a dynamic team that values professional growth and excellence in legal service. We offer competitive compensation,…