Onboarding & HRIS Specialist; Hybrid

Overview

We are supporting a national, fast-growing leader in the consumer services industry. They are looking for an organized, detail-oriented Onboarding & HRIS Specialist to ensure new hires feel welcomed, supported, and set up for success from day one.

The Onboarding & HRIS Specialist is responsible for managing the full pre-boarding and onboarding process. This role will coordinate offer letters, ensure all pre-employment requirements are met, manage new hire setup in Paycom, and provide a smooth, engaging onboarding experience for every new employee. This is a high-impact role within HR that requires exceptional communication, attention to detail, and a passion for supporting people.

• Prepare, send, and track offer letters using Paycom.
• Coordinate pre-employment requirements including background checks, compliance forms, and I-9 documentation.
• Communicate with candidates throughout the offer and pre-boarding process to provide clarity, guidance, and a positive candidate experience.
• Manage new hire workflow tasks in Paycom, ensuring timely and accurate completion.
• Set up new employee profiles, job codes, compensation details, documents, and access requirements in Paycom.
• Partner with IT, payroll, and hiring managers to coordinate equipment, system access, and first-day readiness.
• Facilitate new hire orientation sessions, including company overview, HR policies, and team introductions.
• Monitor onboarding progress, follow up on missing tasks, and ensure full compliance with internal processes.
• Serve as the primary point of contact for new hires during their first 90 days.
• Maintain compliance with federal, state, and industry-specific employment requirements.
• Continuously look for opportunities to improve the onboarding experience and enhance efficiency.
• Help track onboarding metrics and provide reporting to HR leadership as needed.

• 2+ years of experience in HR, onboarding, recruiting coordination, or a related function.
• Experience using Paycom or a similar HRIS strongly preferred.
• Strong organizational skills and the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and strong follow-through.
• Customer-service mindset and ability to provide a positive experience for employees and leaders.
• Ability to handle sensitive information with discretion and professionalism.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles  Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.