Talent Acquisition Onboarding Splst

Position Highlights

The Talent Acquisition Onboarding Specialist is responsible for the overall coordination of all onboarding activities and ensuring adherence with HR compliance items. The position serves as the main point of contact for candidates and new hires during the onboarding period, starting with hire and continuing through orientation, and regularly communicates and follows up with candidates, recruiters and hiring managers as to the status of a candidate’s onboarding progress.

May also have responsibility for facilitating all processes around the screening and onboarding requirements for multiple Non-Employed Moffitt Personnel (NEMP) groups. Additionally, may have responsibility for facilitating all processes related to the onboarding requirements for Office of Clinical Education (OCE).

Position Highlights: The Talent Acquisition Onboarding Specialist is responsible for the overall coordination of all onboarding activities and ensuring adherence with HR compliance items. The position serves as the main point of contact for candidates and new hires during the onboarding period, starting with hire and continuing through orientation, and regularly communicates and follows up with candidates, recruiters and hiring managers as to the status of a candidate’s onboarding progress.

May also have responsibility for facilitating all processes around the screening and onboarding requirements for multiple Non-Employed Moffitt Personnel (NEMP) groups. Additionally, may have responsibility for facilitating all processes related to the onboarding requirements for Office of Clinical Education (OCE).

The Talent Acquisition Onboarding Specialist also has responsibility for the facilitation of processes surrounding the screening and onboarding requirements for Moffitt employees and NEMP. The Specialist must be able to recommend policy or procedure change when necessitated by a change in laws, regulations, or needs of the organization and facilitate updates to internal procedures to sync with any changes. The position collaborates with IT teams to ensure new hires have appropriate access to Moffitt's network and systems.

• Must be familiar with state and federal laws and regulations, immigration visa statuses for trainees and scholars, and Moffitt procedures pertaining to Onboarding, NEMP programs and HR.
• Knowledge of Human Resource applications.
• Knowledge of state and federal compliance laws and regulations.
• Knowledge of JCAHO standards for HR compliance.
• Business functional knowledge in human resources.
• Familiarity with office organization, procedures, and protocols.
• Proficiency in Word, Excel, and Power Point. Knowledge of Lawson or similar ERP system is required.
• Excellent judgment and discretion when dealing with sensitive issues.
• Ability to work independently with minimal assistance.
• Must be self-motivated and detail oriented.
• Demonstrates initiative and problem-solving skills.
• Must possess good customer service skills and ability to interact with various people groups.
• Excellent verbal and written communication skills.

• Onboarding initiation and appointment scheduling. Coordinating updates and remote labs with Occupational health. Conducts new hire onboarding appointments.
• Using HRIS systems to enter data, track onboarding processes, and report onboarding activities. Ensure all requirements of onboarding are completed timely and working with others (i.e. recruiters, candidates, hiring managers) when they are not.
• Works with Moffitt teams outside of HR to make sure badges are created, IT access is initiated, and only “cleared” individuals receive access to orientation, hospital properties and its systems.
• Compliance activities such as verifying licensure through primary source; verifying I-9 documentation and completing submission through third-party vendor; reviewing background screenings and dispositioning candidates accordingly.
• Stays abreast of laws and regulations that pertain to HR and makes recommendations for policy and procedural changes to HR Management. Makes updates to any parts of an HR process to ensure compliance with changes in laws and regulations.
• NEMP/RESEA…