Compliance and Risk Manager, Human Resources

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Position Details

The Human Resources Compliance & Risk Manager plays a critical role in supporting the university's mission by ensuring that HR practices align with federal and state employment laws, accreditation standards, collective bargaining agreements (where applicable), and higher‑education-specific regulatory requirements. This position serves as a campus‑wide resource for compliance guidance, operational risk mitigation, and policy governance.

Reporting to the Vice President of Human Resources, the HR Compliance & Risk Manager collaborates closely with external Legal Counsel, Academic Affairs, Student Employment, Payroll, Information Technology & Security, Athletics, and other campus partners. The role promotes a culture of ethical conduct, accountability, and continuous improvement across the university community.

Responsibilities

Regulatory Compliance & Policy Governance

* Monitor, interpret, and implement federal, state, and higher‑education employment regulations (FLSA, FMLA, ADA, Title IX, Clery, EEOC, ACA, state wage laws, etc.) and advise campus stakeholders on their implications.

* Develop, revise, and maintain HR policies and procedures that align with legal requirements, accreditation standards, and university values.

* Lead periodic compliance audits across HR functions-including I‑9 verification, personnel file maintenance, adjunct and faculty onboarding, and leave administration-and document findings and corrective actions.

* Oversee compliance for academic and athletic camps, including background checks, fingerprinting, and affidavits of good moral character; provide training and guidance to camp coordinators and academic units.

* Provide training and consultation to supervisors, faculty administrators, and staff on compliance topics, ensuring materials reflect the unique context of higher education.

* Audit, monitor, and review Tuition Waiver Requests for staff, faculty, and dependents, including follow‑up with employees and supervisors when requests involve work‑hour considerations (e.g., taking classes during the day).

* Audit, monitor, and review Staff Teaching schedules to ensure compliance with university policy and workload guidelines and communicate with managers as needed.

* Review and complete Public Service Loan Forgiveness (PSLF) employment certification requests in accordance with federal requirements.

Legal Holds, Records Management & Subpoena Response

* Coordinate legal hold processes in partnership with external Legal Counsel, ITS, and Records Management to ensure timely notification, tracking, and release.

* Serve as the HR liaison for subpoenas, discovery requests, and document production related to employment or student‑employment matters.

* Maintain compliant retention and destruction practices for personnel files, investigation records, and sensitive HR documentation in accordance with university policy, state archival requirements, and accreditation expectations.

Wage Garnishments & Court‑Ordered Actions

* Oversee the administration of wage garnishments, child support orders, tax levies, and other court‑mandated payroll deductions for faculty, staff, and student employees.

* Partner with Payroll to ensure accurate, timely processing and strict confidentiality.

* Monitor regulatory changes and update internal procedures and campus guidance accordingly.

Risk Management & Institutional Compliance Support

* Identify emerging HR‑related risks and develop proactive mitigation strategies that support institutional priorities and accreditation standards.

* Support internal and external audits conducted by state agencies, federal regulators, accreditation bodies, and university compliance offices.

* Prepare compliance and risk‑related reports for HR leadership, external Legal Counsel, and senior administration.

* Collaborate with Administration & Finance, Operations, ITS, Athletics, and Academic Affairs on cross‑functional risk initiatives and policy impact…