Grant Financial Administrator II, CUTR

• Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
• Hiring Salary Commensurate Upon Experience

The individual selected for this position will be responsible for reviewing project proposals, evaluating sub‑agreement scopes of work with sub‑recipients, and supporting the financial administration and management of awards issued to USF’s Center for Urban Transportation Research (CUTR) by federal, state, local, and private industry sponsors. A key component of this role is the oversight of U.S. Department of Transportation (USDOT)–funded research projects and their associated sub‑awards, ensuring full regulatory, statutory, and contractual compliance.

This position will play a critical role in monitoring project performance, tracking deliverables, and ensuring adherence to the terms, conditions, and scopes of work outlined in each award. The incumbent will also be heavily involved in preparing and coordinating progress reports for sponsors, as well as identifying, documenting, and monitoring any cost‑share or match requirements associated with federal grants and cooperative agreements.

Close coordination with CUTR faculty, the USF College of Engineering, and Sponsored Research will be essential. The individual in this role must be able to interpret sponsor guidelines, communicate financial and administrative requirements, and provide proactive support to ensure CUTR’s research activities remain compliant and meet all required deadlines. This position will be involved in both pre‑ and post‑award activities as noted below.

• Supports the development of federal proposals, including University Transportation Centers and other U.S. Department of Transportation programs.
• Facilitates the proposal submission process by ensuring all components meet sponsor and university requirements, including verifying required documents and compliance with federal regulations such as OMB Uniform Guidance.
• Assists with budget development and the creation of initial cost‑sharing plans.
• Reviews contract terms and conditions to ensure reporting timelines, deliverables, and compliance requirements are clearly communicated at project initiation.
• Establishes appropriate record‑keeping controls to maintain the University’s official sponsored project records, as well as CUTR’s internal financial documentation within UKG, Emburse, and other center‑specific platforms.
• Manages the financial administration of grants and awards, including large, multi‑year federal projects.
• Accurately establishes grant budgets—including cost sharing—and ensures all sponsor‑required documentation is communicated to PIs and project staff.
• Creates and maintains cost‑sharing budgets and expenditure plans in university and CUTR systems; assists with budget modifications as needed.
• Conducts subrecipient risk assessments and ongoing monitoring to ensure compliance with applicable regulations, policies, and match requirements.
• Reviews subrecipient and consultant invoices for accuracy and compliance.
• Serves as a liaison between CUTR faculty, PIs, sponsoring agencies, Sponsored Research, and other university offices to resolve financial or budgetary issues.
• Acts as the primary financial point of contact between CUTR and central USF departments, including the Controller’s Office and Sponsored Research.

Compliance and Reporting (30%)

• Monitors expenditures and performs monthly reconciliations to ensure all project charges comply with USF policies and federal and state guidelines.
• Ensures adherence to OMB Uniform Guidance and other sponsor‑specific regulations.
• Assists with effort reporting and prepares financial and final reports required for grant closeout.
• Provides technical support to sub‑awardees, subgrantees, and consultants to ensure accurate and compliant billing to sponsors.
• Generates required budget and financial reports, including quarterly or other periodic submissions mandated by the sponsoring agency.
• Reviews and verifies payroll and non‑payroll expenditure transfers, budget transfers, tuition charges, extra compensation, and other financial transactions; evaluates their impact on effort reporting and cost‑sharing commitments.
• Oversees…