Project Coordinator - Geotechnical & Materials Testing Engineering

Overview

Project Coordinator - Geotechnical & Materials Testing Engineering s role provides project delivery support to the Geotechnical and Materials Departments, including document control, project tracking, quality, and client communications to deliver a great client experience.

• Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations, including tracking and routing of documentation.
• Partner with financial analysts/accountants and the project team to review, track, and provide updates on proposals and project status/milestones, project billing, budgets, and timelines to ensure contract requirements and management policies are followed.
• Draft reports, templates, proposals, fee estimates, and change orders for projects.
• Draft communications and documentation and perform updates to systems including Terra Net and CRM.
• Support management of project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
• Schedule/coordinate utility locating services and clearances as needed for projects.
• Support engineering tasks such as development of drawings and directives for proposed boring and test pit locations, prep of logs, coordination of drilling, and field classification of soil and rock samples.
• Schedule and communicate with the client regarding project report status, delivery schedule, and system access.
• Coordinate client opportunities/requests for proposals, task and change orders to offices, providing clarification of key project and client requirements.
• Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.

• Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
• Review project billing activity to ensure compliance with contract requirements and management policies.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.
• Collaborate with local office/operations to ensure document compliance of projects, aligned with scope and schedule.
• Provide a variety of project support tasks involving document management.
• Manage document processes and systems to support control and availability of project and client documentation to local office/operations.

• Assist and support overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Assist with oversight of budgets and schedules in collaboration with the project team.
• Work with client to access and work within external systems, if applicable.
• Coordinate proposal/opportunity responses with local offices, including coaching on key client requirements.
• Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
• Update Terra Net resource sites and/or CRM with client-specific requirements, templates, communication, etc.; maintain and update key client contacts associated with the account.
• Interact with key client contacts as needed and keep project teams informed of status and delivery issues.
• Maintain updates to project status including timelines, deliverables, and financial data.
• Work with offices to ensure client-specific requirements are understood and followed; manage change order requests for timely delivery and approval.
• Support proposal and project registration setup as needed; collaborate with teams on program manuals or related documents; support client communication plans.
• Maintain, communicate, and track milestones to the project team; assist with resource management and assignments.

• Maintain and update project or program-level Compass where applicable.
• Provide training and coaching to operational project managers and team members on Compass use to enhance the client experience.
• Collaborate with Terracon Client Service Managers/Specialists to progress Compass usage internally and externally.

• High school diploma and a minimum of 4 years of related experience.
• Associate or bachelor’s degree in a related field preferred.
• Experience with gINT…