Academic Program Specialist - Electrical Eng

Academic Program Specialist - Electrical Eng (Finance) Organizational Summary

The Department of Electrical Engineering has 25 faculty members and offers B.S., M.S. and Ph.D. degrees in electrical engineering. The department has approximately 200 graduate students. Within the Executive Office is the Chair, Associate Chair, Academic Services Administrator, Academic Program Specialist, Staff Assistant, 2 Adjunct Faculty and 2 Student Assistants.

The position is a front-line job for the Department of Electrical Engineering Graduate Programs in the College of Engineering working directly with the Academic Services Administrator, the faculty member Graduate Program Director and the Chair. The Academic Services Administrator and Graduate Program Director faculty will be the primary persons providing direction. In addition, the position will support the general activities of the Department and interface with our undergraduate programs.

The position responsibilities include working with faculty and staff and assisting graduate students. The person in this position will work in a fast‑paced environment, requiring excellent communication (written and verbal) and customer service skills as well as advanced computer/technical and problem‑solving skills.

• High school diploma or equivalent, with four years of experience in office or administrative positions.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

• Bachelor’s degree with 3–5 years of office or administrative experience.
• Strong communication skills.
• Proficiency in Microsoft Office Suite, including the ability to perform complex word processing, database entry, and spreadsheet management.

• Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310 – The Florida Senate (https://(Use the "Apply for this Job" box below).) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310:
  Substitution of Work Experience for Postsecondary Education Requirements.
• A public employer may include a post‑secondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• Two years of direct experience for an associate degree.
• Four years of direct experience for a bachelor’s degree.
• Six years of direct experience for a master’s degree.
• Seven years of direct experience for a professional degree.
• Nine years of direct experience for a doctoral degree.
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum qualifications that require a high school diploma are exempt from SB 1310.

Registration/Enrollment – Coordinate and act as a liaison for registration processes. Assist with student registration issues each semester using OASIS/Banner, process permits and holds; maintain class rolls, grade sheets, change of grades, and other paperwork associated with the process.

Student Processing – Prepare tuition waivers, maintain student files and records, collect graduation applications, and fulfill other student‑related administrative requirements. Responsible for collecting and maintaining student assessment data for graduate program reviews and accreditation.

Support department or college recruitment and admissions processes. Maintain database of student applicants and their status. Prepare correspondence and mailings to applicants and prospects, maintain applicant records, and organize information for review by faculty. Assist students with completing any departmental, college, and university forms/paperwork.

Departmental Support – Provides support for faculty and administration through course inventory; assist faculty and student organizations in scheduling meetings/events; maintain office bulletin boards; maintain and monitor Canvas announcements; plan orientation, develop and publish semesterly…