Student Assistant - Grad Program

• Locations 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US

Organizational Unit:

The USF Health College of Nursing is one of 14 colleges at the University of South Florida and one of four that make up USF Health. As a member of the prestigious Association of American Universities, USF is designated by the Carnegie Foundation as both a Research 1 and a Community‑Engaged institution—reflecting its commitment to excellence in education, research, and service.

Nationally recognized as a leader in nursing education and research, the College of Nursing serves more than 2,000 undergraduate, master’s, and doctoral students each year. For the fourth consecutive year, our Master of Science in Nursing (MSN) program has been ranked No. 1 among Florida’s public universities by U.S. News & World Report—rising to No. 23 in the nation in 2025.

As an integral part of USF Health, the College of Nursing is guided by a mission grounded in excellence, innovation, and respect. We are dedicated to educating future nurses, advancing nursing science, and applying evidence‑based practice to improve health outcomes and community well‑being.

Position Summary:

The College of Nursing Graduate Programs office is seeking a detail‑oriented and reliable Student Assistant to provide administrative and program support. The Student Assistant will play a key role in supporting graduate program processes and ensuring timely and accurate handling of student and faculty requests.

This position will be for 20 hours a week at $15/hr.

Key Responsibilities:

• Monitor the Graduate Programs inbox and respond to inquiries and requests in a timely manner
• Track Verification of Enrollment (VOE) requests using a shared spreadsheet to ensure accuracy and completion
• Create, organize, and maintain Box folders for request‑related documentation
• Complete graduate program forms using available Banner information, leaving unknown fields blank as appropriate
• Coordinate with Program Directors and Concentration Directors to complete and obtain signatures on forms by:
  o Sending via Docu Sign, or
  o Scheduling time for in person (wet) signatures
• Submit completed forms through the appropriate channels via including email, mail, or online systems in accordance with program requirements.
• Assist the Academic Program Support team with HR‑related data entry tasks
• Assist with additional tasks to support academic program administration

• Current USF student in good academic standing

Preferred Qualifications:

• Prior administrative or office experience
• Strong attention to detail and organizational skills
• Professional written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office (Excel, Outlook) and comfort learning new systems (Banner, Box, Docu Sign)

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No.

1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No.

1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in…