Construction Admin Assistant

About Us

Rebuilding Together Greater Florida (formerly Rebuilding Together Tampa Bay) "RTGFL" is a nonprofit organization dedicated to repairing homes, revitalizing communities, and rebuilding lives. Serving over 21 counties across Florida, RTGFL provides safe and healthy housing for low-income homeowners, seniors, veterans, and families in need through home rehabilitation, disaster recovery, and community revitalization programs.

Position Summary

The Construction Admin Assistant provides administrative and operational support to the Vice President of Construction and district construction teams to ensure RTGFL's statewide projects run efficiently, safely, and in compliance with program requirements.

This role helps track project progress, maintain documentation, and coordinate communication between headquarters and district offices. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced construction and nonprofit environment.

Key Responsibilities

Provide administrative and logistical support to the Vice President of Construction and district Construction Managers.

• Maintain project documentation, photos, inspection records, and permit tracking across districts.
• Prepare reports, meeting notes, and data summaries for construction and compliance reviews.
• Coordinate calendars, travel, and communication for the VP of Construction.
• Track project schedules, budgets, and progress in Builder Trend and Salesforce.
• Assist with vendor and subcontractor documentation, invoices, and purchase orders.
• Support safety tracking, compliance documentation, and construction team trainings.
• Collaborate with Program Operations and Finance to ensure project alignment with funding requirements.

Qualifications

• Associate degree required;
  Bachelor's degree preferred in Construction Management, Business Administration, or related field.
• 2-4 years of experience in construction, project coordination, or administrative support (nonprofit or affordable housing experience preferred).
• Strong organizational and time-management skills with attention to detail.
• Proficiency in Builder Trend, Salesforce, and Microsoft Office Suite (Excel, Teams, SharePoint).
• Familiarity with permitting, inspections, and basic construction processes preferred.
• Valid Florida driver's license and reliable transportation required.

Physical and Travel Requirements

• Primarily office-based with occasional travel to district offices or construction sites.
• Must be able to attend statewide meetings or training as needed.

Why Join RTGFL?

• Be part of a mission-driven team improving lives and communities across Florida.
• Collaborative environment with strong leadership support and growth opportunities.
• Competitive salary and benefits package including PTO, healthcare reimbursement, 401(k), and paid holidays.

Rebuilding Together Greater Florida is an equal opportunity employer.

All employment decisions are made without regard to age, race, religion, color, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.

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