Proposal Manager

Proposal Manager

Status: Exempt/Salaried
Department: Marketing and Business Development

The Proposal Manager will lead the firm’s end-to-end proposal, RFP, and pitch process; oversee the firm’s experiential database and matter content; and elevate the quality, consistency, and effectiveness of proposal deliverables across the firm.

• Manage firm-wide RFPs, RFIs, panel appointments, and tailored client pitch processes. Lead go/no-go assessments and ensure on-time, on-brand, and fully compliant submissions. Drive efficient workflows for the proposal team, with the Business Development Coordinator facilitating input from attorneys, firm leadership, and business professionals, in a centralized process whereby the Proposal Manager maintains rigorous quality control from kickoff through completion.

• Develop executive summaries, refine practice and industry narratives, and translate complex legal experience into clear, outcome-oriented representative matters. Edit for clarity, tone, and consistency; enforce brand, style, and plain-language standards; and ensure accuracy of credentials, bios, and matter descriptions.

• Manage and enhance the firm’s experiential database, overseeing data entry into the database to ensure experience content is current, searchable, and strategically curated within the proposal management system. Partner with Business Development Managers and attorneys to capture new matters and translate them into proposal-ready content. Oversee libraries for core content, differentiators, bios, representative matters, pro bono/community impact, and firm policies, with strong governance for accuracy, confidentiality, and client consent.

• Collaborate closely with the Director of Business Development, Business Development Managers, practice group leaders, partners, pricing/legal project management, and design/communications teams to align proposals with client needs, firm strategy, and brand. Facilitate kickoff and review meetings; gather and incorporate feedback; coordinate graphics, formatting, and digital submission requirements; and ensure that pricing, alternative fee arrangements, and service delivery models are clearly presented.
• Will be considered an integral part of the Business Development Management team and may fill in for Business Development Managers when out of the office.

• Reports to the Director of Business Development; dual supervisory role over the Business Development Coordinator.

• Bachelor’s degree required; advanced degree or writing-focused discipline preferred.
• 2+ years of proposal management experience in a law firm or professional services environment, with a demonstrated record leading complex, multi-stakeholder RFP/RFI and panel submissions.
• Exemplary writing and editing skills, with the ability to translate legal capabilities into client-centered value propositions and measurable outcomes.
• Strong project management skills with the ability to manage multiple deadlines, prioritize effectively, and drive accountability across dispersed teams. Experience building and maintaining experiential databases and content libraries.
• Familiarity with proposal management systems, CRM, experience management platforms, and proposal automation tools; proficiency with Microsoft 365 and Adobe Acrobat; working knowledge of design and formatting best practices. Understanding of pricing, AFAs, and legal operations considerations preferred. High EQ, professional presence, and confidence facilitating partner-level engagements and review cycles.
• Meticulous attention to detail, excellent judgment, and a commitment to confidentiality and information security.

This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule. Employees in this position must be mobile, have the ability to bend, and have ability to lift and carry files weighing approximately 10-15 lbs.