Administrative Assistant

Job description

We are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard‑working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Review client notes and ensure they are submitted on a timely basis.
• Create and update records ensuring accuracy and validity of information.
• Update time sheets for missed punches, monitor attendance, PTO, etc.
• Conduct new hire orientation, badges, serve as liaison with HR.
• Monitor level of supplies, handle shortages, order when necessary and neatly put away supplies.
• Resolve office‑related malfunctions, printers, and respond to requests or issues.
• Coordinate and assist other staff with any clerical needs they may have.
• Maintain trusting relationships with employees, vendors, clients, and parents.
• Perform receptionist duties, answer front doors, assist with drop off and pick up.

• Proven experience as an office assistant, receptionist or in another relevant administrative role.
• Working knowledge of office equipment (phones, computers, printers, fax, scan).
• Thorough understanding of office management procedures.
• Excellent organizational and time‑management skills.
• Analytical abilities and aptitude in problem‑solving.
• Excellent written and verbal communication skills.
• Customer‑service oriented, assist when needed.
• Proficiency in MS Office, Google Suite.

• Health Insurance – 3 options available: HSA, HMO, PPO
• Health Savings Account with company contribution
• Flexible Savings Acct - Medical and Dependent Care
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance
• Voluntary programs:
  Voluntary Life Insurance, Hospital Indemnity, Accident, Pet, Legal Shield, Short Term Disability
• Personal Day paid after 90 days of employment
• Paid Time Off (PTO) of accrued time after 90 days of employment
• Wellness Days after 1 year of employment
• Select Holiday Pay after 1 year of employment
• Advancement Opportunities
• 401K with generous company match after 1 year of employment
• Reward Programs for Exceeding Expectations
• Door Dash Discounted Program

Job Type: Full-time, 8:30am-5pm

Pay:
From $18.00 per hour