Academic Program Specialist

An Academic Program Specialist performs specialized administrative work in support of an academic department, school or college. This position provides administrative coordination for assigned undergraduate and/or graduate programs, serving as a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.

• Assist the coordination of clinical observerships, including communication, organization, and reservation for observership requests from around the world. Assist the Academic Services Administrator in conducting orientations and debriefs for observers, organization and data entry.
• Assist in administrative organization, as well as the coordination, verification, audit of international travel, formulation of research and training materials, and provide support for the Scholarly Concentration Programs in International Medicine.
• Assists with content creation, layout, and updates for the USF Medicine International website and social media accounts and for virtual programs and maintain the USF Medicine International website and flyers up to date.
• Help maintain a detailed database of global student engagement and incoming observers, as well as assist in the preparation of presentations (written and oral) using varied communication tools; including for delivery by the Associate Dean and Associate Director.
• Manage and order new office supplies as needed, and ensure that the office is ready to receive international delegations. Maintain the calendar and organize meetings for the Associate Dean.
• Performs other duties as assigned.

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

• Senate Bill 1310 – The Florida Senate (https://(Use the "Apply for this Job" box below).) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310:
  Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of direct experience required, not to exceed:
  • (a) Two years of direct experience for an associate degree;
  • (b) Four years of direct experience for a bachelor’s degree;
  • (c) Six years of direct experience for a master’s degree;
  • (d) Seven years of direct experience for a professional degree;
  • (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No.

1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No.

1 medical school in Florida and in the highest tier nationwide. USF is a member of the…