Administrative Assistant

About the job Administrative Assistant

Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join our team. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience.

Location: Tampa, FL

Responsibilities:

• Assist in the preparation, review, and editing of technical reports;
• Coordinate with project teams to gather necessary information and ensure accurate documentation;
• Research property information using internet sources and in-house documentation;
• Set up new projects;
• Create file tree on network and physical file folders;
• Create team-specific documents for use with project tracking;
• Maintain job files adhering to company standards;
• Act as a liaison between clients, agencies, and project managers;
• Support the preparation of client proposals;
• Research and compile reports, plans, and applications for submittal to state and local agencies;
• Prepare hearing folders and exhibits for use at public hearings;
• Maintain calendar for designated teams;
• Support business development efforts by researching potential opportunities and clients while working to schedule/coordinate meetings and presentations; and
• Provide assistance to senior staff in other areas as needed.

Requirements:

• High school Diploma or equivalent required (AS or BS Degree preferred);
• 1+ year of administrative and/or project team support in an office setting;
• Excellent typing ability, with an emphasis on accuracy and attention to detail;
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer;
• Strong oral and written communication skills;
• Excellent spelling, grammar, and proofreading abilities;
• Prior experience in a fast-paced, multitasking environment; and
• Previous experience in architecture, engineering, and construction firms highly preferred.

Benefits:

• The estimated range for this position is $23-26hr
• Whitestone’s Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Dental Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Multiple Corporate Discount Programs