Faculty Administrative Assistant

Summary

The Faculty Administrative Assistant supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non‑routine docs, reports, spreadsheets, develops advanced presentation materials, interprets and explains policies/procedures, collects, compiles and analyzes moderately complex data.

The Faculty Administrative Assistant supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non‑routine docs, reports, spreadsheets, develops advanced presentation materials, interprets and explains policies/procedures, collects, compiles and analyzes moderately complex data.

• Support multiple faculty members with moderately complex to complex administrative issues.
• Draft, review, and distribute correspondence, presentations and other documents.
• Accurately type routine and complex faculty correspondence as requested.
• Professionally answer telephone calls and provide transparent, detailed, and concise messages.
• Manage schedules, arrange appointments and itineraries, and coordinate meetings, travel, and conference calls.
• Prepare non‑routine documents, reports, and spreadsheets.
• Develop advanced presentation materials.
• Interpret and explain policies and procedures.
• Collect, compile and analyze moderately complex data.
• Facilitate department meetings and produce quality meeting minutes, if applicable.
• Update and maintain faculty CV.
• Produce invoices and submit expense reports within a timely manner.
• Handle confidential information with discretion. Critical thinking, proactive action, and independent work are essential.
• Maintain agreements and disclosures for conferences, including Outside Professional Activity and other compliance‑related requirements.
• Manage the submission of leave requests and maintain accurate records of time off (FTA, FTO, MTO) in accordance with leave policies.
• Coordinate pager and attending coverage requests/modifications and ensure proper cancellation of clinics.
• Support and coordinate tumor board preparation.

• High School Diploma/GED.
• Required:
  
  2 years administrative support experience in an office setting. Preferred: experience in a healthcare, research, and/or academic setting.