Construction Administrator

WHO IS FIRSTCALL MECHANICAL?

Kenyon is a commercial HVAC services company based in Tampa, FL. Founded in 2001, Kenyon partnered with First Call Mechanical in 2024.

First Call Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. First Call serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self‑storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, First Call is committed to building durable partnerships.

The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.

First Call Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.

• Competitive Weekly Pay
• Comprehensive Healthcare Coverage – Medical, Dental, Vision, + More (Includes some 100% Company‑paid plans)
• Financial Resources – 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long‑Term Disability
• Time‑Off & Holidays – Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
• Career Growth & Development – Company‑sponsored education and career advancement programs like the First Call Academy, the Learning & Education Assistance Program (LEAP), and the First Call Progression Program
• Generous Referral Bonus of $2,500 per referral
• Role‑Specific Perks – Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowances

We are currently seeking an experienced Construction Administrator to join our fast‑growing team. The ideal candidate will have a can‑do attitude, strong problem‑solving skills, and a high level of attention to detail. This role supports Project Managers and the field team by ensuring smooth project operations, accurate documentation, and effective administrative support.

• Assist Project Managers with permitting, inspections, and project close‑out documentation
• Manage submittals and Operations & Maintenance (O&M) documentation
• Schedule and coordinate jobsite logistics, including dumpsters, utilities, fencing, parking, and other site requirements
• Print, prepare, and distribute drawings for field teams
• Handle shipping of materials via Fed Ex and other carriers
• Review contracts and request Certificates of Insurance (COIs); maintain COIs and track renewals
• Set up projects and manage change orders for owners
• Prepare Notices of Commencement and Notices to Owner when required
• Maintain logs for Notices to Owner, COIs, and Release of Lien by project from vendors and subcontractors
• Prepare and issue subcontract agreements and change orders, including W‑9 collection
• Enter Purchase Orders (POs) for field employees
• Draft and issue warranty letters as needed
• Manage job site badging requirements
• Manage construction‑related emails and correspondence
• Provide backup support for Project Manager billings and assist with AIA and other client billings
• Submit weekly payroll to corporate from TSheets, including payroll expense and deductions (until new back‑office software is implemented)

• Maintain accurate and up-to-date project documentation and logs
• Ensure contracts, COIs, and Notices to Owner are properly tracked and compliant
• Support Project Managers with timely billing, payroll, and administrative tasks
• Proactively identify and resolve administrative or operational issues before they impact the project

This position reports directly to the Branch President.

• Proven experience as a Construction Administrator, Project Coordinator, or in a similar administrative role in construction
• Strong organizational and time‑management skills with the ability to multitask and prioritize effectively
• Proficient in Microsoft Office Suite…