Administrative Assistant

Aston Carter is hiring an Administrative Assistant in the Tampa area!


Job Description

Under general supervision, provide overall office administrative support, focused on office administration and clerical duties with some project and accounting support. Handle differing situations, problems, and deviations in the work according to the supervisor's general instructions, priorities, policies, and project goals.

Responsibilities

+ Help to set up new computers and maintain computer inventory.

+ Coordinate maintenance of office equipment.

+ Manage inventory and purchase of office and breakroom supplies.

+ Arrange travel and meetings.

+ Handle ingoing and outgoing mail/package duties.

+ Manage incoming calls and visitors.

+ Assist with overall management of the facility.

+ Schedule training and in-house meetings.

+ Review and data entry of vehicle/equipment units log.

+ Place orders for luncheons and assist with setup and teardown.

+ Perform kitchen maintenance.

+ Assist accounting with client invoices and statements.

+ Perform other duties as assigned.

Essential Skills

+ Minimum 1 year of relevant office experience.

+ High School Diploma or GED required;
Associates Degree preferred.

+ Valid driver's license with a good driving record required.

+ Proficiency in Microsoft Office (Word and Excel).

+ Ability to multitask and handle multiple interruptions throughout the day.

+ Excellent communication skills and a positive attitude.

+ Team and client-centered focus.

+ Highly organized and detail-oriented.

+ Ability to work well in a fast-paced, deadline-oriented environment.

Additional

Skills & Qualifications

+ Administrative support, Microsoft Office, Clerical, Administrative assistance.

+ Customer service, Filing, Calendar management.

Work Environment

The position is located onsite in Tampa and requires attendance five days per week. The role involves sitting up front and initially reporting to another person in a separate office. The company offers a great team environment with room for advancement, such as levels of administration and options in accounts payable and billing. The office location is desirable, and benefits are available once permanent employment is achieved, with the potential for a pay increase upon conversion to full-time employment.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tampa,FL.

Final date to receive applications

This position is anticipated to close on Mar 18, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.