Administrative Assistant

Administrative Assistant Jobs in Bangalore

Manager Assistant (EA) Responsibilities & Duties:

• Support 4–5 Senior Managers or Associate Partners with calendar management, meeting scheduling, travel, and expense management.
• Maintain evolving calendars, proactively resolving conflicts.
• Ensure timely and accurate submission of expenses and timesheets.
• Independently manage travel itineraries and procure visas and other travel documentation.
• Provide detailed travel itineraries in advance and reschedule complex meetings or itineraries on short notice.
• Build and maintain strong working relationships with key client contacts.
• Assist managers with personal marketing plans and liaise with the marketing department. Update the Bain client tracking database.
• Provide logistical support for all meetings, conferences and workshops.
• Provide technical support, including presentations and online research.
• Send regular updates to partners with detailed overviews of appointments and travel itineraries.

What we are looking for:

• Graduate or postgraduate degree.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Preferred experience in professional services industry.
• 5–10 years of administrative experience supporting multiple people.
• Location – Gurugram / Mumbai / Bangalore (Gurugram DLF – Cyber City, Mumbai BKC – Bandra East, Bangalore Vittal Mallya Road).
• Work mode – Hybrid.
• Send your CV to .

• Provide comprehensive administrative and operational support to the Founder & CEO.
• Manage professional and personal schedules, calendars, appointments, meetings, emails, calls, and follow‑ups.
• Coordinate and manage selected personal activities of the CEO.
• Schedule, organize, and prepare agendas for meetings; ensure effective coordination with stakeholders.
• Plan and manage end‑to‑end travel logistics for the CEO and employees.
• Track daily expenses and prepare periodic expense reports.
• Draft, format, and manage internal and external communications.
• Attend meetings, record minutes and action items.
• Organize, maintain, and manage office files, records, and documentation.
• Handle sensitive information with discretion and confidentiality.

Required

Qualifications & Skills:

• Minimum 3+ years’ experience as an Executive or Personal Assistant or similar role.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, multitasking, and time‑management skills.
• Strong verbal and written communication abilities.
• Familiarity with digital tools (e‑calendars, printers, copiers).
• High integrity, discretion, and professionalism.
• Ability to work independently, prioritize tasks, and manage deadlines.
• Personal two‑wheeler for local travel.
• Willingness to work in a dynamic, fast‑paced environment.

• Source candidates through job portals, Linked In, and professional networks.
• Screen resumes and shortlist candidates based on technical requirements.
• Coordinate interviews between candidates and hiring managers.
• Maintain and update recruitment databases and applicant tracking systems (ATS).
• Support employer branding initiatives by posting job ads and engaging with potential candidates online.
• Conduct initial HR interviews to assess candidate fit.
• Provide administrative support to the recruitment team (scheduling, documentation, follow‑ups).
• Contribute to continuous improvement of recruitment processes.

Additional requirement:
Proficiency in Linked In.

• Serve as the initial point of contact for the VP office.
• Manage VP’s calendar efficiently, considering global time zones.
• Coordinate internal and external meetings, including team events.
• Handle domestic and international travel arrangements for the VP.
• Plan and execute events for VP direct reports.
• Participate in team meetings, take accurate minutes, and ensure timely distribution.
• Assist VP with email management, expense reports, invoices, and other admin tasks.
• Maintain departmental distribution lists and manage assets inventory.
• Organize convenience moves and real‑estate needs for the team.
• Undertake ad‑hoc projects as assigned by leadership.

Qualifications:

• Minimum 2–3 years of experience as an administrative…