Receptionist - Tampa, FL

Are you seeking a rewarding role with a respected company? Join Opifex‑Synergy where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture.

Opifex‑Synergy represents a unique business model in the compact and heavy equipment industry. We offer a diverse range of equipment from leading manufacturers, serving the needs of everyone from large commercial construction firms to local subcontractors and general contractors.

The Receptionist provides administrative oversight for the Corporate Office and supports both corporate and branch operations. This role manages front‑desk functions, coordinates meetings and vendor services, processes key accounts and invoices, and assists with new branch and fleet‑related administrative needs. The position plays a critical role in maintaining organized, efficient, and professional day‑to‑day operations.

• Greet visitors and function as a point of contact for customers and other external partners.
• Manage conference room calendars.
• Manage incoming calls, CSR/service inquiries, and daily mail distribution.
• Coordinate meetings, travel, accommodations, and catering arrangements.
• Organize quarterly meetings, executive events, and employee recognition initiatives.
• Maintain office, kitchen, and breakroom supplies; oversee general office upkeep.
• Update and distribute employee directories and contact lists.
• Process and code P‑card transactions and monthly invoices.
• Manage postage and mailing systems, including multi‑location accounts.
• Serve as primary contact for shipping accounts (Fed Ex, UPS) and process related invoices.
• Oversee office supply and uniform vendor accounts, including new branch setup.
• Establish utilities for new branch locations.
• Administer fuel card programs, driver PINs, and monthly fuel reporting.
• Maintain toll, Sun Pass, and violation processing accounts.
• Coordinate corporate ticket allocations and related renewals.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite.
• Strong organizational, communication, and time management skills.
• Ability to prioritize, meet deadlines, and adapt in a fast‑paced environment.
• Professional demeanor with strong interpersonal skills.
• Discretion in handling confidential information.
• Experience with standard office equipment and administrative support tasks.

Military service will be considered in lieu of education/certification experience as applicable.

• None

• Primarily based in a corporate office environment.
• Climate‑controlled workspace equipped with standard office tools, including computers, phones, and business systems.
• Frequent interaction with customers, vendors, and internal staff both in person and through phone/email.
• Regular collaboration across departments.
• Periodic visits to construction sites or operational locations to support business needs.
• Occasional exposure to moderate noise, dust, or active work environments during site or construction visits.
• Exposure to seasonal weather conditions such as heat, cold, rain, or wind.
• Must be comfortable transitioning between office and industrial environments.
• Requires strong communication, multitasking, and coordination skills across departments.
• Uneven terrain and moving equipment in shop/yard areas require proper footwear and safety awareness.

• None

• Requires a moderate level of physical activity and flexibility to support both office and operational tasks.
• Primarily sedentary work performed while seated at a desk with regular use of a computer and phone.
• Ability to sit for extended periods with intermittent standing, walking, or movement throughout the workday.
• Occasional bending, squatting, crouching, reaching, and lifting or carrying items up to 50 pounds.
• Ability to travel distances within office buildings, construction sites, or operational locations as needed.
• Manual dexterity and visual acuity required for using computers, phones, printers, and…