Faculty Administrative Assistant

• Schedule - Shift - Hours Full Time - Day Shift - 830am-5pm

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.
As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 10,000 who are shaping the future we envision.
Moffitt has been recognized as a Best and Brightest Company to Work for in the Nation, a Digital Health Most Wired Organization and continually named one of the Tampa Bay Time’s Top Workplaces.
A National Cancer Institute (NCI)-designated Comprehensive Cancer Center since 2001.

Faculty Administrative Assistant

• The Faculty Administrative Assistant supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports, spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex data.

• Support multiple faculty members with moderately complex to complex administrative issues.
• Drafts, reviews, and distributes correspondence, presentations and other documents.
• Accurately type routine and complex faculty correspondence as requested.
• Professionally answers telephone and provides transparent, detailed, and concise messages.
• Manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls.
• Develops advanced presentation materials.
• Interpret and explain policies/procedures.
• Collects, compiles and analyzes moderately complex data.
• Facilitates department meetings and produces quality meeting minutes, if applicable.
• Updates and maintains physician CV.
• Produces invoices and submits expense reports within a timely manner.
• Able to handle confidential information. Critical thinking, acting proactively, and independent work are essential.
• Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements.
• Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies.
• Coordinates pager and attending coverage requests/modifications and ensures proper cancellation of clinics.
• Supports and coordinates tumor boards preparation.

• High School Diploma/GED
• Required 2 years administrative support experience in an office setting. Preferred experience in a healthcare, research and/or academic setting.

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

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