Records Coordinator

As a Records Coordinator you will perform routine clerical duties such as maintaining correspondence, pleadings, facsimiles and other indexed records arranged in client physical files according to Shumaker’s established system. The ideal candidate will be organized with strong interpersonal skills.

The Records Coordinator is an hourly non-exempt position and will work full-time at our Tampa, Florida office.

• Follow internal Records Department procedures, in addition to the firm’s Records Retention Policy procedures and schedules
• Create new files and folders as requested by assigned department
• Index large case files within assigned department
• Perform general numeric filing, sorting and cross-referencing
• Prepare and scan documents using multi-function printer, reviewing all documents for accuracy
• Ensure all files taken from file room are properly scanned to person requesting
• Locate and retrieve files, folders, or documents for firm employees as needed
• Utilize computer applications such as iManage, Microsoft Word, Microsoft Outlook and 3E
• Save scanned documents in iManage using firm standardized naming conventions
• Physically store files in storage facilities as needed, following firm policies on records retention

• High School Diploma or equivalent required.
• Strong communication, organizational, and results focus skills
• Proficiency with MS Word, Outlook and Excel
• Ability to work well under pressure with patience and diplomacy

We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.

• Standing and walking frequently, six out of eight hours per day.
• Sitting position static for up to one-half hour at a time.
• Lifting and carrying up to 20 pounds occasionally.
• Bends and stoops occasionally, up to one-half hour per day.

We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.

We are not accepting outside recruiter submissions at this time. If you have any questions please reach out to Colleen Miller, Director of Recruitment at  Kindly do not contact attorneys directly.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.