Records Coordinator

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States.

Akerman LLP is seeking a Records Coordinator for its Tampa office. Under the direction from department management, the Records Coordinator will be responsible for the handling of active and inactive physical and electronic records for their office in accordance with firm policies and procedures. This is a full-time, in-office position.

• Processing of client/matter and firm administrative records in accordance with established policies and procedures.
• Maintain central file room in an organized manner; regularly audit file room to ensure active records are properly stored and/or scanned into iManage.
• Work with attorneys and legal administrative assistants, retrieving, delivering, scanning records stored onsite and offsite.
• Assist with the closing of inactive matters and the disposition of expired records.
• Assist with the analysis and disposition of eligible expired physical and electronic administrative and client/matter records, confirming all firm and outside counsel guidelines are reviewed and complied with. Provide weekly status reports to the Records Manager and Director.
• Assist department management with departing attorneys, collecting physical files for scanning, handling the transfer of both physical and electronic records in accordance with departmental procedures.
• Attend departmental and team meetings, participate in knowledge-building activities, training webinars.
• Assist with office cleanup projects, special scanning projects in other office locations, as needed.

• Knowledge of records management principles, records retention principles and processes.
• Experience with AI tools (Microsoft Co‑Pilot, Vincent AI or other AI tools).
• Minimum of 3 years of legal records management experience or a related college degree.
• Strong computer and database skills; data analysis (previous experience utilizing legal‑specific records management software applications such as iManage Records Manager, Legal Key, for example).
• Imaging and scanning experience a plus.
• Strong verbal and written communication skills.
• Problem solver and a team player.
• Able to lift boxes weighing approximately 35–50 lbs.
• Available to travel to other office locations to work on special projects as needed.

We offer an excellent compensation and benefits package. To apply, please submit your resume and salary requirements. EOE