Administrative Assistant Bookkeeper

Job Description

Administrative Assistant/Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance.

The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you're someone who thrives in a dynamic environment and enjoys wearing multiple hats, we’d love to hear from you.

• Answer incoming calls, take messages, and greet visitors and clients
• Maintain office organization, supplies, and equipment to ensure day-to-day functionality
• Order office and kitchen supplies, keeping inventory well-stocked
• Handle accounts payable and accounts receivable
• Record daily financial transactions and assist with bookkeeping tasks
• Generate invoices, credit memos, and other accounting documents
• Assist with documentation, data entry, and internal reporting
• Support the team with various administrative tasks and projects as needed

• Minimum of 3 years of relevant experience (required)
• Proficient in Quick Books (required)
• Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.)
• Strong multitasking and time management skills
• Demonstrated ability to work independently and prioritize effectively
• Excellent written and verbal communication skills
• Strong attention to detail and high level of accuracy
• Positive attitude and team-oriented mindset
• Professional phone etiquette and client service experience
• Valid driver’s license (required)
• Spanish language skills are a plus

• A collaborative and supportive team environment
• Competitive salary based on experience
• Opportunities to grow and expand your role over time