Legal Administrative Assistant ¦IP Litigation

Johnson Pope Bokor Ruppel & Burns, LLP – Legal Administrative Assistant (LAA), Tampa, FL (Full‑time)

The candidate must have a refined minimum of three (3) years of Litigation experience in a law‑firm setting. The LAA will perform a wide variety of legal administrative duties. Major responsibilities include providing comprehensive and efficient administrative and secret oval support, preparing, proof‑reading, and editing correspondence of legal documents, and calendar management to include scheduling court appearances and depositions.

At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued and your contributions make a difference. As one of Florida’s leading regional law firms, we offer the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.

Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex litigation in various forums, including federal and state courts, while ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in assisting with discovery and document management, hearing and trial preparation, e‑filing, scheduling, and maintaining organized workflows for the firm’s litigation team.

Trial experience and preparation are highly preferred, as is a background in Federal Court and IP Litigation. Experience with trademark matters and filings with the United States Patent and Trademark Office is a plus.

• Experience in e‑filing documents with Federal and Florida State Courts
• Manage attorney calendars and open matters, including scheduling  _ meetings, hearings, and deadlines
• Assist attorneys in drafting, proof‑reading, redacting, and editing documents and contracts for correct spelling, grammar, punctuation, format, and content
• Organize, maintain, and update client files (both electronic and physical)
• Review and edit pre‑bills, ensuring they are ready for attorneys’ review and approval
• Draft correspondence to clients with invoices and address billing‑related questions
• Submit new business intake and conflicts checks and open/close client matters
• Answer telephone calls and routine questions from clients and team members, routing calls to appropriate staff
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other tasks

• Attention to detail with strong organizational and time‑management abilities
• Proficient in Microsoft Office (Word, Excel, PowerPoint); ability to quickly learn other programs; experience in iManage and Aderant is a plus
• Excellent communication skills, both written and oral
• Strong organizational and administrative skills
• Client‑service oriented with the ability to communicate effectively with clients and team members
• Ability to multi‑task
  , prioritize tasks, and work under pressure to meet deadlines
• Confidentiality and professionalism in handling sensitive information lembos Military
• Ability to work extra hours as needed

• High school diploma from an accredited institution
• Minimum of three (3) years of experience in federal and state litigation in a law‑firm setting
• Experience with IP Litigation is preferred
• Trademark experience a plus

Tampa, FL (In‑Person)

Note:

This job description is not intended to be all‑ ևս inclusive. Employees may perform other related duties as required to meet the firm’s ongoing needs.

Equal Opportunity Employment

Johnson Pope Bokor Ruppel & Burns, LLP is an equal‑opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, family status, or any other legally protected status. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).