Executive Assistant

Overview

Southron Firm, P.A. is a business law firm serving clients in Tampa, FL, and Philadelphia, PA. We solve business problems. Our vision is to be the best business law firm in the State of Florida, by being the most fearless, using truth as our guide, and learning all there is to know. We love what we do.

Our work environment includes:

• Modern office setting
• Growth opportunities
• On site gym and restaurants
• Downtown Tampa location
• Free Parking

The Executive Assistant provides administrative and client-support services, managing communications, intake, and document coordination to ensure efficient day-to-day operations.

• Answer and route incoming phone calls
• Manage incoming and outgoing mail
• Handle incoming and outgoing faxes
• Monitor and maintain a 24-hour response time communication queue
• Work directly with attorney to respond to client inquiries and communications
• Work directly with attorneys to initiate new cases in accordance with firm protocols
• Work directly with Client Service Manager to maintain real time tracking of all new inquiries from prospective clients
• Work with prospective clients to obtain key information for analyzing case potential
• Oversee execution of formal legal documents, including signings in person, electronic signing with Docu Sign, and notary services

• Exceptional attention to detail and highly proficient in large volume multitasking
• Exceptional communication skills, with understanding of proper etiquette for email, telephone, and SMS communication
• Ability to explain basic legal processes in a client- friendly way
• Proficiency in Google Sheets, Google Docs, and Google Drive
• Experience with Dropbox, Adobe Acrobat, and Docusign
• Desire to thrive in a fast paced office and call-heavy environment
• Empathetic towards clients and their needs. Understands we are mission driven law firm that is highly demanding of our attorneys and staff
• Works well with others and encourages a supportive, team-oriented work environment
• Must be a Florida notary, or eligible for notary certification, which the Firm will pay for

Minimum requirements: Minimum 0-2 years of work experience

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Job Type: Full-time

Pay: Based upon experience