Office Manager

Job Description

Locations: 4202 East Fowler Avenue, Tampa, FL, 33620, US

Hiring Salary: $51,500 - $54,500

Location:

Tampa, FL, United States

Posting Date: 01/13/2026

Apply Before: 01/27/2026

Degree Level: High School Graduate

Essential Personnel:
No

Salary Range: $51,500 - $54,500

Full time: 40 hours/week

• 15% (Essential) Academic Administration:
  Support development and maintenance of academic programs as needed.
• 15% (Essential) Academic Administration:
  Develop the semester course schedule for graduate, undergraduate, and distance learning courses.
• 15% (Essential) Academic Administration:
  Maintain adjunct instructor and graduate assistant roster, schedule graduate assistants and other personnel required to meet instructional requirements.
• 15% (Essential) Academic Administration:
  Serve as backup for inputting course information into BANNER/OASIS.
• 15% (Essential) Academic Administration:
  Responsible for the awarding of Foundation Scholarships, including the application process, working with the department review committee, processing payment requests and confirming distribution of funds.
• 15% (Essential) Academic Administration:
  Will attend any Foundation trainings that may be provided to assist in scholarship administration, including training provided by the Scholarship Administrator for CAS.

• 15% (Essential) Faculty Affairs:
  Serve as department liaison for faculty affairs procedures.
• 15% (Essential) Faculty Affairs:
  Coordinate recruitment, credentialing and on-boarding for faculty and adjunct instructors by posting ads, supporting search activities, and facilitating interviews.
• 15% (Essential) Faculty Affairs:
  Facilitate/manage assigned faculty duties and faculty activity reporting (AFD-FAR system).
• 15% (Essential) Faculty Affairs:
  Provide administrative support for mid-tenure, post-tenure, and tenure and promotion applications.
• 15% (Essential) Faculty Affairs:
  Assist with faculty awards, annual evaluations, faculty assignments and workload procedures.
• 15% (Essential) Faculty Affairs:
  Provide support for annual awards reception, lecture series, guest speakers, meetings, etc.

• 30% (Essential) Department Operations:
  Oversee daily operations of the department, ensuring office coverage from 8:00am - 5:00pm Monday through Friday.
• 30% (Essential) Department Operations:
  Serve as primary contact for faculty, staff, and students on matters related to administration and operation.
• 30% (Essential) Department Operations:
  Manage department space utilization/planning and asset management.
• 30% (Essential) Department Operations:
  Problem solve issues and coordinate with Dean's Office and Central Administrative departments such as purchasing, IT, and Facilities management.
• 30% (Essential) Department Operations:
  Primary contact for setting up phone lines, maintaining Outlook distribution list and updating directory.
• 30% (Essential) Department Operations:
  Oversee department/school compliance with CAS and USF policies/procedures and maintain department websites and calendars.
• 30% (Essential) Department Operations:
  Manage and oversee supervision of department employees and FWS students; work allocation, training, problem resolution, and enforcement of internal procedures.
• 30% (Essential) Department Operations:
  Provide cross-departmental training to staff to support day-to-day operations of department.
• 30% (Essential) Department Operations:
  Evaluate performance of department employees.

• 20% Embedded Service:
  Serves as the main point of contact facilitating communication between the academic department and the embedded service for Human Resource and CAS Business & Finance Support Service (BFSS).

• 15% (Essential) Main Office Support:
  Provide direct support to the Department Chair to include correspondence management, taking meeting minutes as required, meeting and appointment scheduling, data gathering and analysis, report preparation, etc.
• 15% (Essential) Main Office Support:
  Serve as back-up to the Academic Program Specialist.
• 15% (Essential) Main Office Support:
  Manage the financial administration of E & G, carry forward, foundation, auxiliary, faculty research accounts and external and internal grants. Monitor…