Executive Assistant​/Office Manager

Communify:
The Financial AI, Digital & Data Solutions Company

Our mission is to unify the communication of market and client data to deliver intelligent insights and add mass value to investors and investment professionals with our mature and trusted knowledge bases, digital apps, chat, and AI Stories.

Based in the heart of Tampa, we are a high-growth company looking for a highly organized and driven
Executive Assistant/Office Manager to join our growing in-office team.

We are seeking a highly organized and proactive Executive Assistant / Office Manager to support the office of the Chairman and CEO in close partnership with the Chief of Staff, while also helping ensure the smooth day-to-day operations of our Tampa office.

This role is primarily focused on corporate executive support , with meaningful responsibility for office management and occasional personal support as it relates to the executive’s business schedule. The ideal candidate is detail-driven, calm under pressure, and thrives in a fast-paced, high-expectation environment.

• Provide high-level Executive Assistant support to the Chairman and CEO
• Manage complex, high-volume business calendars and scheduling across priorities
• Coordinate domestic and international business travel and prepare detailed itineraries
• Partner closely with the Chief of Staff to support executive workflow, priorities, and follow-through
• Prepare meeting logistics, agendas, and materials as needed
• Handle sensitive and confidential information with discretion and professionalism
• Oversee day-to-day operations of the Tampa office, ensuring a professional and well-run environment
• Coordinate vendors, facilities needs, office supplies, and basic services
• Support onboarding logistics and general administrative needs for the office
• Serve as a point of contact for office-related operational matters

• Provide occasional, business-adjacent personal support as it intersects with the executive’s schedule
• Coordinate selectively with the Estate Manager on scheduling or logistics when required

• 4–5+ years of experience in an Executive Assistant, Office Manager, or hybrid role
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High EQ with ability to manage shifting priorities with professionalism and ease
• Proactive, dependable, and solutions-oriented

This is a highly visible opportunity to serve as a trusted partner to senior leadership while playing a key role in maintaining a well-run corporate office. The role is execution-focused with room for growth and increased responsibility over time.

To apply, please submit your resume and a brief cover letter highlighting your relevant experience and interest in the role.