Executive Assistant

Executive Assistant

Hours: 8:30-5:00 Local Time

Location: Tampa, Florida (In Office – 5 Days a week)

Compensation: Based on Experience

Welcome to USG, a distinguished national wholesale broker and managing general agent (MGA) with a prominent presence across the nation. Our extensive network spans over 400 different markets and we proudly write business in all 50 states.

USG has consistently earned recognition for our excellence, being ranked as a 5-star MGA by Insurance Business of America for four consecutive years. Moreover, we take pride in our continuous acknowledgment as a Top Insurance Workplace over the past five years, as voted on by our current team members.

Understanding that a fulfilling culture is paramount in career satisfaction, we at USG prioritize fostering a collaborative and mentoring-focused environment. We recognize the pivotal role each team member plays in our success, emphasizing hands‑on training to ensure everyone feels comfortable and confident in their role. At USG, we actively empower our team members to bring their authentic selves to the workplace, recognizing that fostering diversity is essential for a thriving, creative, and dynamic professional environment.

In today's rapidly evolving business landscape, embracing cutting‑edge technology is not just a choice but a necessity for staying relevant in the marketplace. Our in‑house IT development and support teams, located in Canonsburg, PA, expertly oversee and manage both our proprietary and third‑party systems, ensuring our sales operations stay at the forefront of technological advancement. Embark on your professional journey with USG, where it's more than just a job – it's a vibrant and supportive community committed to nurturing your success.

The Executive Assistant will provide high‑level administrative and personal support to the President and Owner of USG. This role requires exceptional organization, professionalism, discretion, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate will anticipate needs, handle details with accuracy and confidentiality, and help streamline both business and personal responsibilities.

This position is based in Tampa, Florida and requires in‑office presence five days a week to provide direct, hands‑on support.

The Executive Assistant provides high-level administrative and operational support to the President and Owner of USG, ensuring smooth day‑to‑day operations and effective coordination across departments.

• Provide daily executive support to the President, including calendar management, scheduling, travel coordination, and meeting preparation.
• Serve as a primary point of contact between the President and internal/external contacts, maintaining professionalism and confidentiality at all times.
• Manage and prioritize incoming communications (email, phone, mail) and respond or delegate as appropriate.
• Prepare correspondence, presentations, reports, and other materials as needed.
• Assist with personal and household matters such as appointments, errands, and travel logistics.
• Coordinate special projects, events, and company initiatives as directed.
• Maintain organized filing systems (digital and physical) for both business and personal documents.
• Ensure smooth day‑to‑day operations by anticipating needs and proactively solving problems.

To perform this role successfully, the Executive Assistant must consistently demonstrate competence in each essential job duty. The ideal candidate will have:

• 5+ years of executive assistant experience supporting senior leadership; experience supporting a business owner or C‑suite executive preferred.
• Highly organized, detail‑oriented, and proactive with excellent follow‑through.
• Strong written and verbal communication skills.
• Professional demeanor with a high level of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office Suite, Outlook, Teams, and other productivity tools.
• Ability to multitask, prioritize, and adapt to shifting priorities in a dynamic environment.
• Flexi…