Administrative Specialist

Administrative Specialist (Finance)

The USF Technology Transfer Office (TTO) is responsible for the identification, evaluation, development, protection, and commercialization of intellectual property rights resulting from USF research activities and related endeavors. Clients include USF faculty, staff researchers, industry partners, and investors interested in USF technologies. The Incubation Program supports research activities and fosters high-tech and biotech industries, creating jobs and economic growth. It comprises USF CONNECT, the Tampa Bay Technology Incubator, and the Student Innovation Incubator, serving faculty, staff, students, small businesses, and regional economic leaders.

This position provides administrative support to the Office of Technology Transfer. Minimum Qualifications: A high school diploma or equivalent, with at least four years of experience in an office or administrative role. College coursework or vocational training may substitute experience at an appropriate rate.

Preferred Qualifications:
Experience in a Corporate Business Office or Private Law Office is preferred.

Additional Information:
Requires a Level I Background check. Offers a hybrid work schedule: three days on-campus, two days remote. Equivalent experience may substitute for degrees: 4 years for a bachelor's, 6 years for a master's. May be subject to a Level 1 or 2 criminal background check.

USF provides reasonable accommodations for applicants upon request. Contact hr-ADA-Request for assistance.

USF is a large employer dedicated to fostering a talented and engaged workforce. Recognized as a top employer in Florida, USF offers comprehensive benefits, including health insurance, retirement plans, tuition benefits, and employee discounts.

USF is a top-ranked research university with campuses in Tampa, St. Petersburg, Sarasota-Manatee, and USF Health. It is recognized nationally for research, innovation, and producing patents, with a significant economic impact.

This position may require a criminal background check. Applicants are protected under federal employment laws, including FMLA. Reasonable accommodations are available during the application process.

The responsibilities include:

• Providing specialized administrative support, including procurement, research, and data entry.
• Responding to inquiries, explaining policies, and resolving issues independently.
• Coordinating travel arrangements and maintaining related records.
• Reconciling P-Cards and investigating discrepancies.
• Performing other duties as assigned.

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