Spvr Administrative Operations

• Schedule - Shift - Hours Full Time - Day Shift - M-F, 8a-5p

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, Diversity Inc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace.

Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence.

Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

Job Summary

The Supervisor Administrative Operations provides leadership support and supervisor oversight to the department or program leadership team for administrative and program office operations. This position is the staff’s primary support contact for daily operations, hiring, onboarding and job trial and annual performance evaluation. The Supervisor Administrative Operations provides administrative support and assistance to the Department Administrator/ Division Administrator with efficiency and re‑engineering studies.

This position provides direct supervision of day-to-day administrative support staff and activities to ensure efficient, effective, and timely workflows and processes; and coordination for the department/ program and ensure Moffitt's Faculty and APP administrative needs are adequately met. Other relevant duties as assigned by appropriate members of management.

Oversees department/ program purchases and supply inventory and maintains department/ program/ division SOPs related to performance standards.

Bachelor's Degree

Healthcare or related; business, finance, social work, Psychology or any other related field of study

** In lieu of Bachelor's degree, an associate degree with an additional 2 years of relevant experience for a total of 7 years of relevant experience or high school diploma with an additional 4 years of relevant experience for a total of 9 years of experience may be considered.

Minimum Experience Required

Minimum five (5) years' experience providing administrative support in an office, academic, research or healthcare setting, with one (1) year proven supervisory / leadership or project management, training development or process/ program improvement experience.

* In lieu of bachelor's degree, an associate's degree plus an additional two (2) years of experience as summarized above for a total of seven (7) years' experience may be considered or high school diploma plus an additional four (4) years of experience as described above for a total of nine (9) years, may be considered

Demonstrated proficiency with office processes and workflows with advanced knowledge of MS Office applications, i.e. Word, Excel, Outlook, Power Point.

Excellent verbal and written communication skills.

Strong problem‑solving skills.

Familiarity with medical terminology and office organizational procedures

Ability to communicate and partner with a wide variety of people and personalities both internally and externally.

Strong time management skills with the ability to work well with tight deadlines and demands of a fast‑paced environment.

Able to work independently with little to no instruction.

Ability handling confidential information.

Strong critical thinking skills with the ability to act proactively,

Able to act as a mentor and subject matter expert concerning all administrative support tasks

Highly organized with…