Executive Assistant, Office CEO

Make a Difference in YOUR Career!

Our vision is both simple and ambitious : to put our drinks on every table.

We are the leading global independent beverage solutions provider. We serve a broad range of national and international retailers as well as Global, National and Emerging (GNE) brands. Our products are distributed worldwide from our production sites in Europe, North America, and Australia. Although our own branding may not appear on the labels of the beverages we produce, there is a good chance you are reading this while sipping one of our drinks.

Our ambition is to continually improve and it’s what keeps us at the top of our game.

We are solutions-based.

We are innovative. We seek out new challenges and conquer them. This is our company ethos, but it’s our people’s too :
Refresco is at the cutting edge of a fast-moving industry because we have passionate people pushing the boundaries of what’s best.

Stop and think: how would

YOUput our drinks on every table?

The Executive Assistant to the CEO serves as a strategic partner reporting directly to the Chief Executive Officer (CEO), responsible for coordinating executive priorities, and supporting cross-functional initiatives.

Under direction, is responsible for advanced secretarial, administrative and confidential assignments for the Chief Executive Officer and handles issues and activities in support of the CEO as appropriate, exercising independent judgement and initiative.

• Manages CEO’s time based on understanding of business priorities and other key variables to manage the executives’ calendar, proactively scheduling meetings and organizing priorities. Manages scheduling conflicts by reorganizing the schedule of appointments and meetings. Keeps executive “on schedule”.
• Responsible for personal tasks for executive and their family members, including managing assets, appointments, travel and auxiliary items.
• Support the CEO in day-to-day operations by facilitating communication, coordinating strategic priorities, and ensuring effective execution across departments and stakeholders.
• Build relationships across departments to improve responsiveness, remove friction, and enable collaboration.
• Lead the planning and coordination of executive meetings, leadership offsites, and corporate events.
• Manage travel arrangements for executive including determining route, transportation, lodging and monitor progress to make changes.
• Manage travel arrangements for other key executives and board members as needed.
• International Meetings –ensure proper travel documents are obtained. Coordinate with overseas offices on logistical details, including receiving and loading of presentations.
• Plan, organize factory tours for the Chief Executive Officer and other key executives / guests as necessary.
• Serves as liaison with direct reports, employees and vendors. Maintains confidential nature of communications. Meet with direct reports as needed to discuss priorities and business projects.
• Lead special projects and cross-functional initiatives on behalf of the CEO, ensuring accountability and timely execution.
• Executive Leadership Team Meetings – set agenda and presentation for meeting, working with CEO and ELT members. Attend meetings each month.
• Responsible for daily office operations : opens, sorts, and distributes incoming mail, answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations.
• Manage executive email – prioritize and respond, if needed, immediately.
• Support the preparation and delivery of executive presentations, Board materials, and investor relations updates.
• Help shape internal communications and ensure consistent messaging from the executive office.
• Coordinating activities with other Administrative assistants, such as department team building and functions.
• Other duties as assigned

• Exercise and maintain a high degree of confidentiality.
• Demonstrates profession judgement an discretion.
• Strong business acumen and understanding of organizational dynamics.
• Excellent written and verbal communication skills, with the ability to influence and build…