Faculty Administrative Assistant

• Schedule - Shift - Hours Full Time - Day Shift - M-F 8a-5p

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, Diversity Inc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace.

Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, “
To contribute to the prevention and cure of cancer.”With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope.

Based in GI Tumor Oncology Admin, the Faculty Administrative Assistant position provides various administrative support functions for the program providers. The Faculty Administrative Assistant achieves results by utilizing strong communication skills, both written and verbal, interpersonal skills, including teamwork and technical skills, including organization and utilization of competencies in various software programs. The position requires initiative, ownership, accountability, a high degree of independence of action, and the motivation to provide high-quality service.

The Faculty Administrative Assistant represents and supports the mission, philosophy and goals of the Cancer Center and applies organizational and administrative skills associated with the efficient operation of the GI Tumor Program Admin. This position provides a variety of administrative and grant related support functions for the program providers. This position is responsible for coordinating internal and external resources to fulfill the goals and objectives of the Program in a timely and financially responsible manner.

• Calendar management and scheduling
• Customer service and interpersonal communication

• Provided administrative support to 3 or more individuals within a medical facility/office.
• Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls).
• Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings.
• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).

• Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules.
• Frequently coordinate internal and external meetings with multiple attendees.
• Distribute postal mail.
• Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process).
• Generate ad hoc program reporting (i.e Daily Census Report).
• Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects.
• In a professional manner offers constructive ideas and suggestions for improved operations.
• Competent in MS Office suite of software to include capability to create professional level documentation.
• Perf…