Executive Assistant, Lab Operations

Executive Assistant, Lab Operations
, provides administrative planning and support to the Vice President of Lab Operations. The role will be responsible for handling meeting schedules, travel arrangements, expense reporting, records management, training records, communications lists and groups, assisting with logistics for on‑ and off‑site meetings, and day‑to‑day office requests. In this position, working collaboratively with assistants throughout various departments and functions within and outside the Region is essential.

The Executive Assistant will also provide administrative support to the Lab Operations Team as needed. This position is part of the Lab Operations Team, which is responsible for Lab Operations encompassing four major labs, Specimen Management, Advanced Engineering, Satellite Lab Operations (SLO) & Professional Lab Services (PLS).

This position will be located in our Tampa, Florida office.

• Coordinate all aspects of the Executive’s calendar and schedule, including travel arrangements.
• Act as the primary point of contact for the Executive, handling all communications with precision and professionalism.
• Provide administrative support as needed to the Operating Leadership Team (OLT).
• Serve as the gatekeeper of the Executive’s time, schedule, and information for the Tampa site.
• Anticipate potential schedule conflicts and proactively address them before they become issues.
• Handle highly confidential materials, including strategic business deals, negotiations, and other sensitive information.
• Facilitate communication and coordination for complex and confidential business transactions.
• Communicate and coordinate early and clearly with other executive assistants supporting other functional areas and Leadership Teams within and outside the Region.
• Assist with general project management, including maintaining and updating action plans and timelines, capturing meeting minutes, agenda development, and action‑item follow‑up.
• Support the planning and execution of strategic and tactical projects and initiatives, ensuring alignment with goals and objectives.
• Produce PowerPoint presentations, Word documents, and Excel spreadsheets.
• Set up video conferencing and other media technology as needed.
• Manage and reconcile expense reports and purchase requisitions.
• Manage memberships and subscriptions for executives and team members.
• Maintain files and manage invoice approval and submissions.
• Respond to procedural requests, understand organizational policies and procedures to ensure appropriate decision‑making protocols are followed.
• Perform other duties as assigned to meet business needs and customer requirements.

• 5+ years of Executive Assistant experience required in a related field.
• Proven track record of performance, results, meeting deadlines, and successfully managing administrative processes – excellent time management and ability to handle shifting priorities.
• Impeccable attention to detail, independent thinker and problem solver with a strong work ethic.
• Demonstrated ability to manage sensitive information and exercise discretion.
• Highly organized and capable of prioritizing and managing multiple projects and tasks.
• Professional communication style, both oral and written, with impeccable accuracy in formatting.
• Experience liaising with and managing communications and events for internal and external stakeholders.
• Superior interpersonal skills with a demonstrated ability to partner with other administrative professionals.
• Proficiency in Microsoft Suite and SharePoint tools.
• Ability to work independently and take initiative while supporting a team‑oriented environment.
• Strong problem‑solving skills and reasoning to quickly follow up and solve administrative issues.
• Excellent interpersonal and communication skills (oral & written) necessary to effectively communicate at all levels.

Education:

Associate’s Degree in Business Administration or related field preferred. High school diploma required.

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual to whom an agency has sent an unsolicited resume.

Equal Opportunity

Employer:

Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.