Executive Assistant To Chair And Prg Ldr

EXECUTIVE ASSISTANT TO CHAIR AND PRG LDR

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, Diversity Inc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace.

Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, “
To contribute to the prevention and cure of cancer.”With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope.

Job Summary:

This role provides high-level administrative support to the Department Chair of Neuro Oncology, requiring exceptional competence, independent judgment, and professionalism. The Executive Assistant serves as a trusted partner, demonstrating discretion and maturity while anticipating needs and ensuring seamless operations. Responsibilities may include day-to-day oversight of other administrative staff.

You will manage complex tasks such as coordinating schedules, arranging travel, organizing meetings and conference calls, and producing accurate, high-quality minutes and reports. This position demands strong problem-solving abilities, excellent communication skills, and interpersonal effectiveness.

As a key liaison, you will handle confidential information with care, make independent decisions, and exercise authority when appropriate. Additional responsibilities include onboarding new employees, supporting management assistants, and ensuring all activities are executed efficiently and responsibly.

Position Highlights:

• Provides administrative support to the Department Chair of Neuro Oncology and all program activities
• Resolves and completes complex administrative tasks that may include travel itineraries.
• Manages schedules and calendar, facilitates/coordinates meetings, travel and conference calls
• Independently resolves problems/conflicts in a manner requiring knowledge of policies, procedures and operations; recommends solutions when appropriate; initiates actions and follow-up.

The Ideal Candidate will have:

• Strong technical competence, interpersonal skills, attention to detail, and independent critical thinking.
• Experience in clinical administration with the ability to manage sensitive and confidential information.
• Education: High school diploma required; bachelor’s degree preferred.
• Experience: Minimum 5 years in administrative roles. 2 years supporting executives in a healthcare, research, or academic environmentstrongly preferred.
• Excellent customer service skills and experience working with patients and the public.
• Outstanding oral and written communication skills; mastery of English grammar and proficiency with calendaring tools.
• Intermediate skills in Microsoft Word, Excel, and Outlook in a Windows environment.
• A proactive, highly motivated team player who works independently and demonstrates strong problem-solving abilities.

Moffitt Cancer…