Faculty Administrative Assistant - GU Onc Program Admin

FACULTY ADMINISTRATIVE ASSISTANT - GU Onc Program Admin

Moffitt Cancer Center

• Support multiple faculty members with moderately complex to complex administrative issues.
• Drafts, reviews, and distributes correspondence, presentations and other documents.
• Accurately type routine and complex faculty correspondence as requested.
• Professionally answers telephone and provides transparent, detailed, and concise messages.
• Manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls.
• Prepares non-routine documents, reports, spreadsheets.
• Develops advanced presentation materials.
• Interpret and explain policies/procedures.
• Collects, compiles and analyzes moderately complex data.
• Facilitates department meetings and produces quality meeting minutes, if applicable.
• Updates and maintains physician CV.
• Produces invoices and submits expense reports within a timely manner.
• Able to handle confidential information. Critical thinking, acting proactively, and independent work are essential.
• Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements.
• Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies.
• Coordinates pager and attending coverage requests/modifications and ensures proper cancellation of clinics.
• Supports and coordinates tumor boards preparation.

• High School Diploma/GED
• Required 2 years administrative support experience in an office setting. Preferred experience in a healthcare, research and/or academic setting.